Job Description

Key Tasks and Responsibilities:

• Review all technical project documents upon contract award and identify any differences or discrepancies between pre-contract and post-contract documents, as well as deficiencies in tender method statements
• Attend bid interviews with local Management and participate in global management reviews
• Ensure all bid inputs have been reviewed and approved by the Division Manager and General Superintendent before submittal. The Diving Manager is to review and approve all diving estimates
• Prepare technical clarifications/qualifications about the scope of work, drawings, and specifications, and submit them to the Proposal Coordinator
• Develop a plan and allocate resources for the project to ensure that engineering deliverables are completed according to the agreed-upon schedule
• Monitor the progress of the project section to prevent major issues or delays from occurring during the project.
• Take the lead in creating installation documentation, procurement, and fabrication materials (such as scopes of work, procedures, drawings, sketches, etc.).
• Ensure the accuracy of procurement, fabrication, and installation documentation, making sure they comply with the contract requirements.
• Coordinate with other departments within the project team to ensure smooth operations.
• Offer support on engineering-related matters to the Project/Procurement Subcontracting Department, ensuring that competent suppliers or service providers are chosen for the job.
• Determine the sequence of work to be performed.
• Determine the equipment to perform the work based on availability, tender requirements, and management bid philosophy.
• Determine the crew make-up required for each phase of the project. Update and circulate crew make-ups as required.
• Determine the duration of work, using historical records for similar jobs where applicable.
• Prepare a bar chart schedule for the marine work, including vessel modifications and other preparatory work.
• Prepare miscellaneous costs for offshore work. This will include barge rig-ups/designs, port clearances, and project consumables. The offshore miscellaneous costs will include inputs from Diving, E&M, Safety, etc., and identify all other costs for compliance with the tender documents.
• Coordinate with Construction Support Engineering to prepare the technical drawings for bid submittals
• Prepare written procedures on safe work methods which meet project requirements for inclusion in the technical bid submission.
• Review the proposal document and identify the work to be subcontracted if any.
• Prepare technical description and bid pricing structure for the subcontracted work based on schedule and the Company specification- this is to be performed in coordination with the Subcontracts Administrator and Proposal Coordinator, who assemble the commercial portions of the quotation; typical subcontracts the Offshore Coordinator will be responsible for are:
  • Survey.
  • Dredging/Trenching.
  • Pipe haul barges.
  • Near shore crossing.
  • Pipeline pre-commissioning.
• Review engineering-related information to ensure that comprehensive and accurate data is included in bidding proposals.
• Provide a response to technical clarifications from the tendering Subcontractors if any.
• Prepare Technical Bid Evaluation (TBE) to finalize the installation of vessels required for job execution .
• Evaluate subcontract qualifications and make recommendations to the Proposals Coordinator for a lump sum and miscellaneous costs.
• Review subcontract qualifications to incorporate into the principal qualifications to the Company.
• Provide tender resource and scheduling information to the Administration and Planning Group for financial forecasting purposes.
• Coordinate with other functions in the Company in the preparation of the tender.
• Review the Engineering studies conducted for the tender with regard to the Offshore Operation.
• Prepare bid summary book for all offshore input for major proposals.
• Prepare Dive Task Plan for diving-related jobs.

Essential Qualifications and Education:

• Bachelor’s Degree in Engineering.
• Seven-nine (7-9) years of experience in the oil and gas industry with Major Contractors or a consultant.
• At least two-three (2-3) years of Operations and Field Engineering experience.
• Thorough knowledge of Excel spreadsheet with Macro commands
• MS Project scheduling software.
• Familiar with Subcontract activities.
• Basic knowledge of Microsoft tools like Word, Excel, PowerPoint, etc.
• Knowledge in Auto CAD.

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