Job Description

Job Location: 3815 Latrobe Drive Office - Charlotte, NC 28211,

Position Type: Full-time, Exempt,

Job Shift: Monday through Friday, Mission-Driven Career Opportunity

One of the leading affordable housing nonprofits in the area, Habitat Charlotte Region partners with hundreds of families each year through affordable homeownership, home preservation and financial literacy training. As a Facilities & Fleet Manager, you’ll play an integral role in our vision of a world where everyone has a safe and affordable place to live.

Why Join Habitat?

• Competitive salary and benefits
• Industry-leading healthcare, dental, vision, flexible spending accounts (healthcare and dependent care)
• Work/life balance supported by generous PTO
• Career development and promotion opportunities
• Casual working environment
• Retirement planning a 403(b) with 3% organizational match

EXPECTED SALARY - $65,000 - $70,000

Position Purpose

Responsible for management of all facilities (offices, stores, warehouses) and vehicles owned and leased by the affiliate. This position manages the equipment and property resources to meet a return-on-investment strategy in a manner that provides safe, productive, and cost-effective facilities and equipment for Habitat stakeholders.

Essential Duties and Responsibilities

• Collaborate with department leaders; prepare and implement strategic long-range plans (three to five years) and forecast for space, operational, maintenance and equipment requirements; assist in the preparation, coordination, and control of the capital improvement budget for senior management approval.
• Develop and manage section’s goals, objectives, policies, and procedures; recommend modifications as deemed appropriate and hold team and others accountable.
• Provide oversight and leadership to direct reports. Set direction, evaluate performance, and align necessary resources to develop, motivate and inspire team to achieve high results with a quest for continuous improvement.
• Maintain detailed cost management records and continually review profitability of fleet and facilities.
• Conduct quality control and safety inspections of facilities, fleet, and equipment; ensure adherence to safe work procedures.
• Attend and participate in professional group meetings; maintain awareness of latest trends and developments in the industry; incorporate new developments to provide a competitive advantage.

Facility Responsibilities

• Responsible for budgeting annual capital projects and repairs & maintenance.
• Management of Ticketing request intake and work order management, delegation of work, and tracking of completion.
• Contract negotiations and vendor management for facilities related ongoing and project-based services (e.g., HVAC, fire & security systems, janitorial, landscaping, roof, electrical, plumbing).
• Provide direction for vendor and affiliate Preventative Maintenance Plans.
• Perform project management for facility acquisitions, renovations, repairs, and dispositions.
• Develop and maintain asset database. Cataloging equipment purchase date, serial, model numbers, warranty information and end of life projections.
• Oversee AmeriCorp apartments including leases, maintenance, apartment turns, and security deposit collection.
• Provide tenant management for corporate tenants at 3816 Latrobe.
• Manage life safety for Habitat buildings
• Prepare assets for natural disasters and emergencies.
• Coordinate with Senior Staff on emergency action plans and disaster preparedness
• Coordination of and compliance with Fire Code Inspections and Regulations
• System repair, upgrades and monitoring.
• Stocking and maintenance of First Aid/Safety supplies, AEDs, etc.
• Ensure maintenance of SDS logs at each facility

Fleet Responsibilities

• Manage the organization’s fleet management program, including acquisition, disposal, leasing, utilization, preventative maintenance, repair and replacement of vehicles and equipment.
• Develop and implement fleet management strategies and policies to ensure the effective operations of the fleet and equipment.
• Participate in annual budget development for vehicle acquisition, maintenance, and disposition.
• Monitor and analyze fleet utilization, fuel consumption, lease costs, and maintenance costs to identify areas of improvement and implement cost-saving measures.
• Oversee vehicle registrations, titles, maintenance and insurance.
• Develop and implement fleet safety programs and policies to promote safe driving practices, reduce accidents, and ensure compliance with safety regulations.
• Coach drivers and their supervisors on proper use and maintenance.
• Stay up to date on industry advancements, technological developments, and regulatory changes related to fleet management to recommend and implement best practices and innovations.
• Prepare regular reports and presentations on fleet performance, budget utilization, and key performance indicators for senior management.

Qualifications: Required Knowledge, Skills, and Abilities

• Strong leadership skills with the ability to effectively manage and motivate a diverse team.
• Excellent organizational and time management skills to manage multiple priorities and projects.
• Outstanding communication and people skills to interact with internal and external stakeholders effectively.
• Problem-solving and decision-making abilities to address operational challenges and make informed decisions.
• Strong mindfulness and accuracy in data analysis and reporting.
• Ability to work under pressure and meet strict deadlines in a demanding environment.
• Microsoft Office.
• Dependable transportation and ability to travel between facilities.

Work Environment

This position requires working indoors in an office, outdoors in all types of weather, and traveling between various facilities within the service area.

Occasional after-hours work is required to respond to security incidents and other emergencies.

Physical Demands

• Ability to work in an office setting (e.g., sit at a desk for several hours and use a computer – particularly Microsoft Outlook, Work, Excel, and PowerPoint)
• Ability to perform general facility and fleet maintenance tasks (e.g., lift at least 25 pounds, use a ladder and power tools)
• Ability to sit or stand for extended periods of time

Estimated Time Commitment: 40 hours/week, Monday-Friday schedule. Approximate hours 8AM-5PM, with occasional evenings and Saturdays to handle facility/fleet-related emergencies as they arise.

Habitat for Humanity of the Charlotte Region is an Equal Opportunity Employer and a drug-free workplace. A pre-employment drug screen and background check is required.

Habitat for Humanity of the Charlotte Region program funding often includes federal funding and this role may support federally funded activities. People qualifying as Section 3 residents per Section 3 of the HUD Act of 1968 (12 U.S.C § 1701u) and its associated regulations (24 C.F.R. Part 75) are encouraged to apply. Information on Section 3 qualifications and certification material available upon request.