Job Description

GENERAL DESCRIPTION :

• Assist Manager in driving and overseeing project development activities for new and existing hospitals, ensuring projects are well-structured, controlled, and aligned with organizational goals and regulatory requirements.
• Support key functions including project timeline management, approval processes, stakeholder coordination, budget planning, and execution to ensure timely and effective project delivery.

JOB DESCRIPTION :

OPERATIONS

Project Coordination & Meeting Management

• Lead internal project meetings and drive cross-functional coordination across all project stages.
• Represent project team in meetings and support Manager in client and stakeholder engagements.
• Ensure all decisions, action items, and follow-ups are clearly defined, tracked, and closed in a timely manner.

Project Timeline & Progress Control

• Assist, manage, and enforce detailed project timelines across planning, design, tender, and construction phases prepared by consultants.
• Monitor overall project progress, proactively identify delays and risks, and implement mitigation strategies.
• Ensure alignment and accountability of deliverables among consultants, contractors, and stakeholders.

Budget & CAPEX Management

• Review and validate project cost estimates and CAPEX proposals.
• Provide input and recommendations on budget feasibility, cost control, and financial planning to support decision-making.

Project Direction & Process Coordination

• Coordinate and implement project frameworks including approval flow, tender strategy and process and project execution approach
• Ensure all project processes comply with company policies, procedures, and regulatory requirements.
• Manage and streamline documentation required for approvals and key project decisions.

Approval & Presentation

• Assist in the preparation of approval papers, technical reports, and management presentations.
• Consolidate and analyse project data including cost, timeline, risks, and scope.
• Ensure all submissions are accurate, comprehensive, and aligned with project objectives.

Stakeholder Management

• Manage coordination with consultants, contractors, hospital representatives, and authorities.
• Ensure effective communication, timely submissions, and alignment across all parties.
• Proactively resolve coordination issues and escalate critical matters when required.

Project Execution & Site Oversight

• Oversee project execution across design, tender, and construction phases.
• Monitor site activities to ensure compliance with:

Ø Approved drawings and specifications

Ø Safety and quality standards

Ø MOH infection control requirements

Ø Client needs.

• Identify and resolve technical, operational, and coordination issues to maintain project progress.

JOB DESCRIPTION :

Project Documentation & Reporting

• Manage preparation and control of project documentation including approval papers, reports, and progress updates
• Ensure accurate record keeping and timely reporting by consultants to management
• Maintain clear project visibility through structured reporting and documentation systems

SAFETY & SECURITY

• Ensure all projects comply with safety, health, and security regulations and standards
• Promote and enforce safety awareness across project teams and stakeholders
• Monitor and ensure implementation of safety requirements at all project sites

SPECIAL PROJECT

Conventional (PWD), Design & Build (PWD)

• Coordinate and manage execution of various project delivery models
• Support contract administration, tender processes, and stakeholder coordination
• Ensure project delivery aligns with contractual, technical, and operational requirements

New Hospital Development

• Coordinate planning and execution of new hospital development projects
• Assist project proposals, timelines, and budget inputs for management approval
• Ensure compliance with technical standards, regulatory requirements, and operational readiness

Existing Hospital Projects

• Manage renovation, upgrading, and rectification works within operational hospital environments
• Ensure minimal disruption to hospital operations during project execution
• Drive improvements in facilities, functionality, and service delivery

JOB REQUIREMENT

Education:

• Bachelor’s Degree in Civil Engineering, Architecture, Quantity Surveying, Project Management, Construction Management or other relevant disciplines. Professional certification or membership with a relevant professional body is an added advantage.

Knowledge and Experience:

• Relevant experience in project development, construction management, healthcare infrastructure, hospital renovation, property development, or related fields.
• Demonstrated experience in coordinating multidisciplinary projects involving consultants, contractors, hospital users, and statutory authorities.
• Experience in project planning, progress monitoring, CAPEX control, procurement, contract administration, risk management, and management reporting.
• Experience in healthcare projects or projects within live hospital environments is an advantage.
• Experience in preparing management papers, project dashboards and executive presentations is preferred.

Skills & Competencies:

• Project planning, monitoring and delivery management; Construction and technical coordination; Cost and CAPEX awareness; Contract and procurement administration; Risk, issue and change management; Stakeholder and consultant/contractor management; Regulatory and authority coordination; Report writing, presentation and data analysis; Problem solving, decision support and escalation; Leadership, teamwork, communication, strong documentation and follow-up discipline.

Personal Attributes:

• Analytical, organised and accountable; proactive in follow-up; collaborative; able to communicate clearly, coordinate multiple stakeholders, identify issues early and escalate matters with practical recommendations.