Job Description

JOB TITLE : Senior Executive - Payroll Location: Headquarters – Noida, India Experience: Minimum 5 years ( exclusively in payroll management and statutory compliance) Department: Accounts ABOUT XAPADS MEDIA Xapads Media brings 20 years of experience in programmatic advertising, with a growing presence across India, New York, London, Dubai, Singapore, Jakarta, and other global markets. Through our in-house platforms, Xerxes (Mobile-First Performance DSP), Xaprio (Mobile & Web DSP), and Unwire (CTV DSP), we work with 200+ leading brands and agency partners, including GroupM, Publicis, OMD, and Dentsu, to deliver performance at scale. With a team of 200+ employees across global locations, we continue to expand our global footprint. Recognized as a Great Place to Work for four consecutive years and ranked among the Top 100 Companies for Women , we are committed to creating an environment where people can grow, contribute, and build meaningful careers. ABOUT THE SEGMENT Payroll operations play an important role in supporting employees across Xapads' global locations. The function brings together payroll processing, taxation, statutory compliance, and coordination with HR, Finance, and external partners. With employees working across multiple geographies, the role requires a strong understanding of Indian payroll regulations alongside the ability to manage international payroll processes and coordinate with global payroll service providers. THE ROLE We are looking for a Senior Payroll Executive to independently manage end-to-end payroll operations, ensuring accurate salary processing, timely disbursements, and compliance with applicable statutory requirements. The role requires strong hands-on expertise in Indian payroll, taxation, labor laws, and payroll systems, along with experience managing payroll for international employees. Working closely with HR, Finance, consultants, and external payroll partners, you will be responsible for maintaining accurate payroll records, addressing employee queries, and supporting payroll reconciliations, audits, and year-end activities. The role is suited to a professional who can manage payroll operations independently while ensuring accuracy, confidentiality, and compliance across multiple geographies. WHAT YOU'LL OWN End-to-End Payroll: Own the complete payroll cycle, from payroll processing and deductions to accurate and timely salary disbursement. Statutory Compliance and Taxation: Take ownership of payroll-related tax calculations, statutory filings, investment declarations, proof verification, and applicable labor law compliance. International Payroll Operations: Manage payroll for overseas employees and coordinate with global payroll platforms and service providers to ensure accuracy and compliance across multiple geographies. Payroll Systems and Records: Manage payroll operations through Zoho Payroll and maintain accurate payroll records, statutory registers, and reports. Stakeholder Coordination: Serve as a key point of contact for payroll-related queries and coordinate with HR, Finance, consultants, employees, and relevant authorities. WHAT YOU'LL DO Payroll Processing: Process monthly payroll, manage salary calculations and deductions, and ensure timely and accurate salary disbursement. Taxation and Investment Declarations: Manage income tax calculations, Tax Deducted at Source (TDS), challans, returns, investment declarations, proof verification, and annual tax computations. Statutory Filings: Handle compliance requirements and filings related to the Employees' Provident Fund (EPF), Employees' State Insurance (ESI), and other applicable labor laws. Keep payroll practices aligned with regulatory updates and the New Labour Codes. Payroll Systems Management: Operate and manage payroll through Zoho Payroll, with mandatory working experience in Zoho People. Global Payroll Coordination: Manage payroll for international and overseas employees using platforms such as Remote, Rippling, or similar tools. Coordinate with global payroll vendors and support cross-border payroll processes. Employee Support: Address payroll-related employee queries and resolve discrepancies in a timely and professional manner. Reconciliation and Audits: Maintain payroll records, statutory registers, and reports; support internal reviews, audits, payroll reconciliation, Form 16 generation, and other year-end payroll activities. Cross-Functional Coordination: Work with HR, Finance, consultants, and government authorities on payroll processing, compliance, and related matters. WHAT WE'RE LOOKING FOR A minimum of 5 years of hands-on experience in payroll management and statutory compliances. A bachelor's degree in Commerce or Finance. Strong working knowledge of Indian income taxation, payroll structuring, and TDS. Thorough knowledge of EPF and ESI laws, compliance filings, and statutory timelines. Proven experience managing investment declarations and verifying investment proofs. Mandatory hands-on experience with Zoho People and Zoho Payroll. Experience using Remote, Rippling, or similar global payroll platforms. Hands-on experience managing international or multi-country payroll, including coordination with global payroll vendors and an understanding of cross-border payroll processes. Strong attention to detail, with a high standard of data accuracy and confidentiality. Excellent analytical, communication, and stakeholder management skills. Exposure to Pluxee /Sodexo or similar employee benefits working’ GOOD TO HAVE Payroll, taxation, or compliance certifications. Exposure to multi-geography or international business operations. WHAT SUCCESS LOOKS LIKE Payroll is processed accurately, with salary disbursements completed on time and payroll-related queries addressed promptly. Indian payroll taxation, statutory filings, and applicable labor law requirements are managed in line with regulatory obligations and timelines. International payroll operations are accurately coordinated across multiple geographies, with reliable records, effective stakeholder coordination, and timely support for reconciliations and audits.