Job Description

SCHOOL OF BUSINESS

OFFICE OF THE DEAN OF BUSINESS

Senior Executive Officer, Research Postgraduate Programme (25260636)

The School of Business is looking for a self-motivated and responsible candidate to join the team managing the Research Postgraduate Programme (PhD) under the Dean’s Office as a Senior Executive Officer.

The appointee will primarily engage in managing PhD student matters and activities, as well as programme promotions and admissions.

Responsibilities:

• Manage the end-to-end administrative processes for the RPg programmes, including admissions, registration, examinations, and scholarships/studentships;
• Oversee the RPg programme website and social media platforms, including content creation (news, social feeds), and basic graphic design;
• Plan, organise, and manage logistics for PhD student events, seminars, and other programme-related activities; liaise with internal and external stakeholders, including faculty, students, vendors, and University units;
• Provide secretarial support to committees, working groups, and meetings related to RPg programmes, including agenda preparation, meeting arrangements, and minute-taking;
• Compile, analyse, and report statistical data for the programme and quality assurance schemes; prepare proposals, reports, and submissions as required;
• Maintain accurate and effective record systems and databases;
• Handle operational and financial matters such as purchasing requests and payments; and
• Perform any other duties as assigned by the Dean of the School or delegates.

Requirements:

• A recognised bachelor’s degree or higher, with preferably four years of relevant post-qualification experience, particularly within the tertiary education sector;
• An excellent command of both written and spoken English and Chinese (including Putonghua);
• Be familiar with social media platforms, including but not limited to Instagram, Facebook, LinkedIn, WeChat, Xiaohongshu, Weibo;
• Experience in designing visuals with a high level of computer literacy is a plus;
• Self-motivated, with a “can-do” spirit and a strong sense of ownership; and
• Strong communication and organisational skills, as well as attention to detail.

Shortlisted candidates will be invited to attend a written test and/or an interview.

The initial appointment will be offered on a fixed-term contract of up to two years. Re-appointment thereafter will be subject to performance review, mutual agreement, and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.