Job Description

SCHOOL OF CREATIVE ARTS

OFFICE OF THE DEAN OF CREATIVE ARTS

Senior Executive Officer / Executive Officer (26270268)

The Project is a Hong Kong Jockey Club (“HKJC”) Charities Trust Initiated Project that aims to bring transformative change to secondary school students by enhancing their creativity, communication, collaboration and critical thinking (4Cs) through arts and humanities themed visits, weekend and summer programs (“JCAH”).

JCAH is managed by School of Creative Arts (“SCA”), which is comprised of three well-established academic units: the Academy of Film, the Academy of Music, and the Academy of Visual Arts. Established on July 1, 2022, SCA is dedicated to nurturing future-ready talents for Hong Kong and beyond, while making a significant impact on society through innovative research, transdisciplinary studies and community outreach.

Responsibilities:

• Provide operational support to the planning, execution, and monitoring of the Project’s activities;
• Lead the weekly logistics and coordination arrangements for any weekend programs;
• Prepare and manage cultural visits and other program schedules, and handle day-to-day Project-related correspondence and enquiries;
• Build relationships and act as a key point of contact for participating schools, instructors, students, parents, arts and cultural institutions hosting our visits, and other collaboration partners;
• Handle general clerical duties and document processing, including data entry, filing, document formatting, and maintaining accurate project records;
• Support the organisation and coordination of meetings, workshops, visits and special events; and
• Perform any other duties as assigned.

Requirements:

• A bachelor’s degree with at least 2 to 4 years of relevant administrative, marketing and project management experience, preferably in a related field such as non-profit organisations, arts and cultural institutions, creative industries, and education;
• Proven experience working as a team and in stakeholder engagement, particularly in communicating and dealing with schools, teachers and students;
• Good command of written and spoken English and Chinese (both Cantonese and Mandarin);
• Strong organisational, communication, and interpersonal skills, with the ability to manage any weekend operations independently;
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), Adobe, and basic digital tools for resource mapping; and
• Experience in project development and management is an added advantage.

Short-listed candidates will be invited to attend a written / skills assessment.

Applicants with less relevant work experience may be considered for the post of Executive Officer.

The initial appointment will be offered on a fixed-term contract of one year. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.