Job Description

Our client is a well established shipping brand. In view of expansion, they are currently seeking a suitably qualified candidate to join them as "Senior Executive (HR & Administration)".

In this role, you will be responsible for the following :

• Recruitment
• Handling manpower requests for Singapore Office for new or replacement positions.
• Maintaining a proper CV database Recruitment tracker and consultants agreements.
• Employee Onboarding:
• Employee onboarding process
• Employment contract issuance etc
• Leave & Attendance:
• Attendance system monitoring & leave management for Singapore offices
• Coordinating with HR in HQ to close monthly attendance for Singapore offices within the deadline assigned
• Leave tracking, ensuring leave applications are in line with attendance
• Year end annual leave reconciliation
• Travel Desk:
• Arranging all VISA, hotel & travel requirement for employees in terms of approved business trip
• Managing and clearing monthly invoices of travel & hotel bookings done related to business trips
• Arranging and issuing all travel related documents including NOC, VISA applications, Hotel bookings etc for visa purpose.
• Payroll Support:
• Payroll ledgers, attendance data (unpaid leave, in camp training leaves) etc for monthly payroll
• Verification of reports and files for payroll entries for overseas payroll
• Updating HQ HR on any statutory or regulatory changes affecting payrolls or payments
• Performance Appraisal:
• Ensuring KPIs for all employees are up to date in system by coordinating with HQ
• Support system changes update for
• Training:
• Support, co-ordination and arrangement of training requirements as required.
• Office Administration :
• Renewal, follow up and maintaining all lines of Insurance (Medical, General etc)
• Arrange adhoc activities such as 7th month prayer, annual dinner, coordinationg events etc
• Manage miscellaneous supplies, including pantry items, stationery, drinking water, printer supplies and any other office supplies
• Manage and maintain courier bookings, support and clearances
• Send public holiday notices to all offices
• Respond to IT related queries from employees, escalate complet issues to the IT support team in HQ as required, and track resolution progress to ensure minimal disruption to daily operations
• Coordinating with vendors for any office related maintenance etc
• Timely submission and clearance of all admin related invoices

Requirements:

• Diploma/Bachelors Degree in related field.
• Minimum 4 to 5 years in similar role.
• Good working knowledge of MS Office.
• Excellent interpersonal and communication skills.
• Well organised and professional

To apply, please visit : www.gmprecruit.com and search for Job Reference: 7X447V93
. Alternatively, you may do a Quick Apply.

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Eileen K | Registration No: R1109055

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA