Job Description

Senior Executive Assistant

Employment Status: Full-Time ongoing

Classification: HS4 - $96,064 plus super and salary packaging benefits

Directorate: People and Corporate Services

Location: Based at our Prison Operations Derrimut office

About the role

An opportunity is available for an experienced Senior Executive Assistant to provide high-level, confidential executive, administrative and operational support to our Executive Director Prison Operations.

You’ll be at the centre of a fast-moving executive environment, managing complex priorities, schedules, communications, meetings and key business deliverables. More than traditional executive support, this role will help coordinate executive workflows, governance activities, reporting and strategic and operational priorities across the organisation.

You’ll build strong relationships with senior leaders and internal and external stakeholders, using sound judgement, initiative and discretion to keep priorities moving and ensure executives have the information and support they need to make effective decisions.

What you’ll be doing

• Provide high-level confidential support to our Executive Director Prison Operations.
• Manage complex calendars, meetings, communications and executive documentation.
• Coordinate executive workflows, priorities, commitments and key deliverables.
• Prepare and coordinate reports, briefings, submissions and follow-up actions.
• Support governance, reporting, information management and compliance activities.
• Build effective relationships and act as a key liaison with senior internal and external stakeholders.
• Identify competing priorities, emerging issues and administrative risks, escalating where appropriate.
• Maintain accurate and confidential records and documentation.
• Identify opportunities to streamline processes and improve the way executive support is delivered.

About you

You’re an accomplished Executive Assistant who can operate confidently in a complex and sensitive environment. Highly organised and proactive, you know how to anticipate what’s needed, manage competing demands and exercise discretion when dealing with confidential matters.

You’ll bring:

• Demonstrated experience providing high-level executive and administrative support to senior executives.
• Exceptional organisation and time-management skills in a fast-paced environment.
• Experience managing complex calendars, meetings, correspondence and executive documentation.
• Strong written and verbal communication and relationship-management skills.
• Excellent attention to detail and experience preparing and quality-assuring executive materials.
• Advanced capability across Microsoft Word, Excel, Outlook, SharePoint, Teams and PowerPoint.
• The ability to work autonomously, use sound judgement and maintain strict confidentiality.
• Proven ability to establish effective relationships with senior stakeholders.
• Experience in a regulated, correctional, healthcare or similarly complex operational environment.

To access a copy of the position description, please click - Senior Executive Assistant

NOTE: Applications will be reviewed and assessed as received and advertising may close earlier than indicated.

About Forensicare

Forensicare is Victoria’s specialist provider of forensic mental health services. We deliver recovery-focused programs for consumers living with serious mental illness or problematic behaviours who are connected to, or at risk of contact with, the justice system. Services are delivered across community, inpatient and secure environments throughout Victoria.

This is an opportunity to use your executive support expertise in an organisation where strong coordination, judgement and relationships contribute directly to effective leadership and service delivery.

Eligibility

• Influenza and Immunisation Evidence
• This position is subject to a Police Check

Forensicare is an equal opportunity employer and is committed to attracting and developing a diverse workforce which reflects the community we serve. We encourage applications from Aboriginal and Torres Strait Islander people, people who identify as LGBTQI, people with a lived experience of disability, as well as people from culturally and linguistically diverse backgrounds. Forensicare promotes our guiding principles of RESPONSIVENESS, INTEGRITY, IMPARTIALITY, ACCOUNTABILITY, RESPECT, LEADERSHIP, HUMAN RIGHTS; and promotes behaviours that are consistent with these values at all times. Forensicare is an equal opportunity employer and offers a smoke free environment.