Job Description

Position: Senior Executive Assistant

Number of hours: 40 hours/week

Responsibilities:

• Manage and optimize executive calendars, including scheduling across time zones

• Screen, prioritize, and respond to emails and messages on behalf of the executive

• Draft, edit, and proofread correspondence, presentations, and reports

• Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups

• Book and manage domestic and international travel, accommodations, and itineraries

• Handle confidential documents and information with professionalism and discretion

• Oversee and follow up on projects, deadlines, and deliverables

• Serve as a liaison between the executive and internal/external stakeholders

• Conduct light research, prepare summaries, and support strategic planning

• Assist with personal and professional administrative tasks as needed

Requirements:

• 7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity

• Previous experience supporting a foreign C-level executive, preferably based in the United States

• Assertive and proactive in taking ownership of tasks to reduce the executive's workload and optimize their schedule

• Strong command of email, calendar, and workflow management tools (e.g., Google Workspace, Microsoft 365, Slack, Zoom, Notion, Asana)

• Excellent written and verbal communication skills

• Proven ability to work independently, take initiative, and manage multiple priorities

• Impeccable attention to detail, discretion, and judgment

• Strong time management, problem-solving, and organizational skills

• Tech-savvy and comfortable learning new systems or software quickly

• Flexible availability during core business hours (with occasional off-hours requests)