Job Description

Senior Executive Assistant

We’re looking for a self-motivated individual who thrives on change and does not shy away from a challenge. No two days look the same for our team, so this person needs to be able to juggle multiple priorities and have strong decision-making and communication skills. In this role, you’ll be required to quickly gain a solid understanding of Tomlinson’s various lines of business and the players within the industry in order to effectively have an impact.

You will be responsible for the efficient and effective management of the executive administrative needs of the Chief Executive Officer and Chief Financial Officer, also you will be providing general office administration to members of the Tomlinson Leadership Team.

Vacancy Type: Replacement

Location: 100 Citigate Drive

DUTIES & RESPONSIBILITIES: Optimal calendar management (managing scheduling conflicts, sending invitations, organizing meetings)Attend meetings, taking minutes, distribution of minutes and action item follow upCoordinate travel arrangementsCreating or compiling summaries of meeting agendas, reports and presentation materials to ensure they are fully prepared for meetingsReview and prepare correspondencesReview approval requirements on their behalf and prepare back-up documentation where required for reviewScreening and/or responding to incoming email, mail and callsFollow-up on agenda items or assigned task with others within the companyProvide support during meetings (room reservations, catering orders, coordination with our various internal services)Coordination and preparation for board meetingsEvent coordination off-site meetings and any other strategic management meetingsData entry or audits as requiredHandling of personal administrative tasks from time to timeAdministrative liaising between departmentsProvide back-up administrative support on occasion for other departmentsWORKING CONDITIONSWorking conditions are normal for an office environmentWork may require occasional weekend and/or evening workEDUCATION AND EXPERIENCEOffice administration diploma preferred2+ years of experience as an Executive AssistantExcellent organizational skills with a strong attention to detailAbility to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlinesAbility to deal with confidential matters with professionalism and tactExcellent communication skills (verbal and written)Intermediate MS Office skills: Outlook, Word, Excel, and PowerPoint.Experience working in SAP is considered an assetCOMPENSATION INFORMATION:

The expected range for this position is $65,000 - $95,000 annually. Placement within the range is dependent on a variety of factors including qualifications and experience.

TOMLINSON OFFERS:

• Competitive wages
• Bonus programs
• Employer paid health and dental benefits
• Extensive training programs and tuition reimbursement
• Retirement benefits program
• Family-oriented team environment
• Employee discounts and other rewards programs

The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies. We are committed to leveraging the latest technology to enhance our recruitment process. We may use AI tools in the screening and selection of candidates to efficiently and fairly assess all applicants. A Recruiter will review all results generated by AI. If you have any questions, please contact our HR department.