This is a key support position for someone who is highly organized, proactive, discreet, and comfortable working closely with senior management. The Executive Assistant helps create structure, keeps an overview of priorities and commitments, and ensures that day-to-day executive activities run smoothly.

The ideal candidate is someone who does not wait to be told what needs to happen. You think ahead, recognize priorities, follow up when necessary, and know how to handle confidential or sensitive information appropriately.

The Role

As Executive Assistant, you provide broad organizational and administrative support to senior management. You are often the person who keeps track of what is happening, what still needs attention, and what needs to be prepared or followed up.

Your responsibilities include:

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  Managing and coordinating calendars, appointments, meetings, and changing priorities.
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  Preparing meetings and ensuring that the necessary information and documentation are available beforehand.
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  Keeping track of agreements, actions, deadlines, and follow-up points.
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  Coordinating communication and information between management and relevant internal and external contacts.
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  Managing incoming requests and determining what requires immediate attention and what can be handled or scheduled differently.
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  Preparing and reviewing correspondence, presentations, reports, meeting notes, and other professional documents.
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  Supporting management in preparing for important meetings, appointments, and business engagements.
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  Organizing business travel, including schedules, reservations, itineraries, and practical arrangements.
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  Handling confidential information and sensitive situations with discretion and professionalism.
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  Maintaining an organized overview of documentation, correspondence, appointments, and outstanding matters.
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  Coordinating with different departments and external parties when information or action is required.
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  Taking responsibility for various assignments and projects that require coordination, research, preparation, or follow-up.
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  Identifying practical improvements that can make administrative and organizational processes more efficient.

What We Are Looking For

We are looking for an experienced professional who combines excellent organizational skills with maturity, initiative, and good judgement.

You are comfortable working in an environment where priorities can change quickly and where several matters may require attention at the same time. You are able to distinguish between what is urgent, what is important, and what can wait.

At the same time, you understand the importance of discretion. You may have access to information that is not intended for wider distribution and know instinctively how to handle this responsibly.

Requirements

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  HBO/Bachelor-level education, preferably in Business Administration, Office Management, Management Support, or a related field.
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  Approximately 5 or more years of relevant experience in an Executive Assistant, Management Assistant, Personal Assistant, or comparable position.
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  Experience supporting senior management or executives.
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  Strong planning, coordination, and organizational skills.
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  Excellent command of written and spoken English and Dutch.
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  Strong written communication skills and the ability to prepare professional correspondence and documents.
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  Ability to work independently and take ownership of responsibilities.
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  Comfortable managing multiple priorities, deadlines, and requests simultaneously.
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  Professional and confident communication style.
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  Strong attention to detail without losing sight of the bigger picture.
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  High level of integrity, discretion, and reliability.
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  Able to remain calm and effective when circumstances change or when working under time pressure.

The person we are looking for can best be described as
proactive, organized, discreet, service-minded, and dependable
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You naturally think ahead. When a meeting is scheduled, you consider what needs to be prepared. When an agreement is made, you make sure it is followed up. When priorities change, you reorganize without losing track of other commitments.

You are comfortable working independently, but you also understand that good executive support requires close cooperation and excellent communication.

Above all, you are someone senior management can rely on — someone who creates structure, keeps an overview, and makes sure important matters receive the attention they require.