This is a remote position.

Position Summary

As the
Executive Assistant (Right Hand to the CEO)
, you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work. You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.

Key Responsibilities

Executive Support & Workflow Management

• 
  Inbox & Task Triage:
  Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items.

• 
  Proactive Prep:
  Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines.

• 
  Calendar Mastery:
  Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization.

• 
  Actionable Synthesis:
  Translate scattered, real-time communications into focused, digestible action plans.

• 
  Operational Structure:
  Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability.

Strategic Communications & Stakeholder Relations

• 
  Gatekeeping:
  Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders.

• 
  Drafting & Editing:
  Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership.

• 
  Loop Closure:
  Track, follow up, and close open loops delegated by leadership across teams and projects.

• 
  Record Keeping:
  Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity.

Project & Task Management

• 
  Pipeline Management:
  Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met.

• 
  Meeting Facilitation:
  Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items.

• 
  Problem Solving:
  Identify obstacles, resource gaps, or process blockages and propose solutions proactively.

Travel & Event Logistics

• 
  Agile Planning:
  Plan travel logistics (air, ground, accommodation) with agility for last-minute changes.

• 
  Briefing & Research:
  Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.

Requirements

Qualifications & Skills

• 
  Experience:
  3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.

• 
  Adaptability:
  Success in fast-paced, high-pressure environments with shifting priorities.

• 
  Tech Savvy:
  Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g.,
  ClickUp, Asana, Notion
  ).

• 
  Platform Mastery:
  Hands-on use of task/project management platforms and the ability to enforce structure.

• 
  Communication:
  Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership.

• 
  Critical Thinking:
  Strong analytical skills — able to distill complexity into direction and next steps.

• 
  Attributes:
  Autonomy, resourcefulness, adaptability, and rigorous attention to detail.

Benefits