Job Description

& Responsibilities

The Senior Executive Assistant provides high-level administrative and operational support to the CFO, CPO, and CG&SO at a rapidly growing, PE-backed physical therapy organization. This role is integral to driving executive effectiveness and organizational efficiency across a dynamic, multi-site platform. The ideal candidate is a proactive, discreet, and exceptionally organized professional who thrives in a fast-paced, results-driven environment and can anticipate executive needs before they arise.

Essential Functions

Executive Support

• Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritization, and proactive conflict resolution
• Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items
• Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries
• Screen and manage high-volume executive correspondence (email, calls, meeting requests) with professionalism and sound judgment
• Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders

Operational & Project Support

• Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors
• Assist with due diligence coordination, M&A-related logistics, and integration activities as needed
• Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion
• Track and manage executive expense reports
• Lead or assist with special projects and cross-functional initiatives as directed by the C-Suite

Communications & Relationship Management

• Draft, edit, and proofread executive communications, including internal announcements and external correspondence
• Build and maintain positive relationships with clinic operators, regional leaders, board members, and PE firm representatives
• Represent the executive team professionally in all interactions with internal teams, external partners, and vendors

Office & Administrative Leadership

• Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management
• Onboard and mentor junior administrative staff as the organization scales
• Identify and implement process improvements to increase executive efficiency and team productivity

Qualifications & Pay Range

Required Skills & Abilities

• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom)
• Experience with UKG (HR/workforce management) and Certify (expense management) preferred; ability to quickly learn and adopt new platforms
• Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism
• Strong organizational skills with the ability to manage multiple competing priorities under tight deadlines
• Outstanding written and verbal communication skills

Required Credentials

Required

• 5+ years of progressive executive assistant experience, with at least 5 years supporting C-Suite executives
• Experience in a PE-backed, high-growth company or multi-site healthcare/services organization strongly preferred
• Bachelor's degree or equivalent combination of education and relevant professional experience

Preferred

• Experience supporting executive teams through M&A activity, integration, or rapid organizational growth
• Familiarity with healthcare operations, physical therapy, or multi-location service businesses
• Experience with project management tools and HRIS or ERP systems
• Notary Public certification or willingness to obtain

Expanding Access to Quality Care

At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact. 

Let’s go further together and transform care.  Join the #PTSLife today! 

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