What You'll Do

• Provide proactive, high-level administrative support to C-suite leadership, anticipating needs and managing competing priorities
• Analyze incoming communications, streamline information flow, and ensure executives are equipped for effective decision-making
• Draft, prepare, and coordinate executive-level communications, reports, and briefing materials
• Act as a trusted partner, helping to manage priorities, follow-ups, and key deliverables

• Lead development and coordination of executive presentations (PowerPoint), in partnership with Communications, to ensure polished and high-impact materials
• Support preparation for key forums (i.e. Connection Sessions, MBRs) with the goal of reducing executive prep time
• Prepare agendas, coordinate logistics, and manage end-to-end execution for meetings and events

• Manage projects and administrative processes on behalf of executives, ensuring deadlines and priorities are met
• Coordinate across departments and global stakeholders to facilitate alignment and execution
• Build strong relationships to manage calendars, travel, and executive commitments seamlessly

• Manage complex calendars, travel arrangements, and scheduling across multiple time zones
• Support expense processing, invoice approvals, and general business operations needs
• Handle confidential information with the highest level of discretion and professionalism
• Ensure smooth day-to-day operations for executive offices and interactions with internal and external stakeholders

• Senior-level support across C-suite, senior IT leadership, and international partners
• Flexible availability, including support outside standard business hours as needed
• High level of autonomy with responsibility for prioritization and execution of work
• Operates as a strategic enabler, not just administrative support

What Success Looks Like

• Executive-level experience: Proven track record supporting C-suite or senior executives in complex environments
• Strong presence & judgment: Ability to represent leadership with professionalism, discretion, and confidence
• Attention to detail & excellence: Consistently delivers high-quality, polished work
• Agility: Ability to pivot quickly and manage shifting priorities in a fast-paced environment
• Proactive ownership: Anticipates needs, manages up, and solves problems before they escalate
• Tech & AI mindset: Openness to leveraging AI and tools to improve efficiency and outcomes

Qualifications

• 5–7+ years of progressive administrative experience, including senior-level executive support
• Experience supporting senior leaders or executive teams in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)
• Strong organizational, communication, and project coordination skills
• Ability to manage confidential information with discretion

Why Join Us

This role offers the opportunity to work closely with senior leadership and make a meaningful impact on how the organization operates at the highest levels. You’ll play a key role in enhancing executive effectiveness, driving efficiency, and supporting critical initiatives across the business.