Job Description

Senior Executive Assistant (CEO & C-Suite Support) – Remote

Remote | Full-Time | Executive Support | U.S. Business Hours

Hiring for Our Client

Our client is seeking an experienced Senior Executive Assistant to provide high-level support to executive leadership. This role serves as a strategic partner to the CEO and senior leadership team, ensuring seamless operations, effective communication, and efficient execution of key priorities.

This position is ideal for a highly organized, proactive professional who thrives in fast-paced environments, handles confidential information with discretion, and excels at managing competing priorities.

Key Responsibilities

Executive Calendar & Time Management

• Manage complex executive calendars across multiple time zones
• Coordinate internal and external meetings
• Prioritize schedules and protect executive focus time
• Resolve scheduling conflicts proactively
• Prepare agendas, meeting materials, and executive briefings

Executive Communications

• Manage and prioritize executive email communications
• Screen calls and correspondence on behalf of leadership
• Draft, edit, and proofread professional communications, reports, and presentations
• Serve as a key point of contact for internal and external stakeholders
• Maintain professional and diplomatic communication at all times

Travel & Logistics Management

• Coordinate domestic and international travel arrangements
• Manage flights, accommodations, transportation, and itineraries
• Prepare detailed travel plans and briefing materials
• Handle last-minute travel changes and scheduling adjustments
• Track and reconcile travel-related expenses

Project & Operations Support

• Support strategic initiatives and executive projects
• Track deliverables, deadlines, and action items
• Coordinate cross-functional teams and stakeholders
• Conduct research and prepare executive summaries
• Assist leadership with operational and administrative priorities

Meeting & Event Coordination

• Organize executive meetings, board meetings, off-sites, and company events
• Prepare presentations, reports, and briefing documents
• Take meeting notes and distribute action items
• Coordinate logistics, virtual meetings, and event requirements

Administrative Management

• Maintain confidential records, contracts, and documentation
• Manage expense reports, invoicing, and budget tracking
• Improve administrative systems and processes
• Support document organization and executive office operations

Required Qualifications

• 5+ years of Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations experience
• Proven experience supporting CEOs, founders, presidents, or C-Suite executives
• Experience managing complex calendars, executive communications, and high-priority projects
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and confidentiality
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field
• Experience supporting leadership in startups, consulting, finance, legal, technology, or high-growth organizations
• Experience coordinating domestic and international travel
• Experience preparing executive presentations and reports
• Experience working with board members and senior stakeholders

Technical Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Project management platforms such as:
• Asana
• Monday.com
• Notion
• Trello
• Video conferencing platforms:
• Zoom
• Microsoft Teams
• Google Meet
• Expense and travel management tools

What Success Looks Like

• Executive schedules run efficiently with minimal oversight
• Priorities, meetings, and projects stay organized and on track
• Leadership receives timely support and communication
• Travel and logistics are managed seamlessly
• Confidential information is handled with professionalism
• Administrative processes continuously improve and scale

Ideal Candidate

• Highly organized and detail-oriented
• Proactive and resourceful
• Strong problem solver
• Excellent communicator
• Calm under pressure
• Trustworthy and discreet
• Comfortable working independently in a remote environment