Reporting to Executive Vice President, General Counsel, the Executive Administrative Assistant – Legal is responsible for providing administrative and secretarial support to the Legal Department and its affiliated departments.

PRINCIPAL DUTIES AND RESPONSIBILITIES

The following statements describe the general nature of work performed by people assigned to this job, may not be performed by all individuals in this job, and are not a complete list of all job duties required.

• Provide general administrative support according to departmental needs with a high degree of professionalism, accuracy, and attention to detail.

• Prepare emails, memos, correspondence, reports, PowerPoint presentations, and other complex documents. Format, edit, proof, and distribute contracts and other documents as required.

• Proactively manage calendars, including ensuring appropriate conference room reservations, if applicable. For hosted meetings, initiate appropriate set-up, including technology, refreshments, or other needs.

• Manage corporate minute books and records for the company and its affiliates, ensuring organization and completeness in both hard copy and electronic format.

• With oversight by General Counsel, partner with department leadership and manage input of annual budget for department.

• Organize and maintain documents and files; maintain a variety of databases, logs, and records, ensuring organization and completeness

• Take the lead on routine, semi-complex tasks. Plans, organizes, and implements procedures to manage the flow of work.

• Partner and collaborate within the Legal Department and cross-functionally regarding various initiatives.

• Act as point of contact for general department inquiries, prioritizing requests and ensuring they are handled in a timely and professional manner.

• Schedule and manage business travel logistics.

• Prepare expense reports in an accurate and timely manner.

• Process invoices and check requests.

• Handle confidential information with sensitivity and discretion.

• Manage and execute such other projects assigned by the General Counsel and other Legal Department team members.

• Completion of miscellaneous projects and tasks as they arise.

QUALIFICATIONS

Required Knowledge:

• Demonstrated “power user” with desire to explore and learn advanced features of MS Office Suite software (SharePoint, Excel, Word, PowerPoint, Acrobat) with a goal of enhancing skills to improve workflow.

• General technology savvy

• Prior experience with a law firm or legal department is a plus

Required Skills:

• Strong communication skills, verbal and written

• Strong accuracy and attention to details

• Ability to handle confidential or sensitive information

• Curious and resourceful mindset with a willingness to engage with unfamiliar systems and procedures and document insights gained to enhance procedures.

Experience: More than 3 years’ work experience performing semi-complex, multi-step procedures.