Job Description

The Senior Executive Assistant (Sr. EA) provides high-level administrative and operational support to members of the Executive Leadership Team (ELT) within Providence Swedish’s Central Puget Sound region in Seattle, WA.

This is a fast-paced, highly visible role requiring strong judgment, discretion, and the ability to proactively manage competing priorities across multiple executives and enterprise initiatives. The Sr. EA functions as a strategic partner, enabling leaders to operate at scale, stay focused on organizational priorities, and drive execution across a complex health system.

The Sr. EA supports two or more senior executives (Chief- and/or VP-level), operates within a team-based model providing shared coverage across the Admin team, and collaborates closely with other assistants and administrative partners. This role includes regular exposure to the Chiefs, board-related work, and system-level initiatives and works with a high degree of autonomy.

Essential Functions

Executive Support & Operations

• Manage complex calendars, including prioritization, conflict resolution, and alignment to executive priorities
• Coordinate high-stakes meetings and events
• Prepare and manage meeting materials, briefings, agendas, and follow-ups
• Perform standard administrative and office management duties

Strategic & Proactive Support

• Anticipate executive needs and identify gaps, risks, and next steps
• Drive follow-through on key initiatives, decisions, and action items
• Provide light project and event coordination across cross-functional stakeholders
• Support executives in maintaining alignment to enterprise priorities and timelines

Communication & Coordination

• Serve as a primary point of contact and liaison for senior leaders, physicians, and partners
• Draft and edit executive-level communications

Team-Based Model & Coverage

• Provide cross-coverage for other executives and administrative team members
• Contribute to a high-functioning administrative team culture
• Support standardization of best practices across the Admin team

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Shared Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications:

• Associate's Degree --or--
  • Equivalent from a two-year college or technical school
• 4 years of recent administrative work supporting high-level executive(s) in a major organization

Preferred Qualifications:

• Bachelor's Degree
• 6 years of recent administrative work supporting high-level executive(s) in a major organization

• Expereince in Healthcare

Why Join Providence Swedish?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.