Job Description

We are seeking a highly organized, proactive, and communication-oriented professional to support the C-suite leadership team in a growing and fast-paced environment. This role will focus on executive support fundamentals, including calendar management, travel coordination, expense reporting, meeting logistics, and follow-through on leadership team priorities.

This position is ideal for a high-potential professional who has experience in project coordination or operations and is looking to grow into a broader strategic support role over time. The successful candidate will work closely with the Executive Leadership Team (ELT) and help drive organization, accountability, and communication across key initiatives.

Key Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination for C-suite leaders. Organize ELT meetings, including agendas, meeting materials, notes, and action-item tracking

• Monitor and follow up on action items and priorities established by executive leadership

• Support communication and coordination across departments and project teams

• Assist with executive presentations, reports, and internal communications as needed

• Maintain confidentiality and professionalism in handling sensitive business matters

• Identify opportunities to improve administrative and operational processes

Qualifications

• 5-7 years of experience in executive support, project coordination, operations, or a related role

• Strong organizational and time management skills with exceptional attention to detail

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and adapt in a fast-changing environment

• Professional presence and strong interpersonal skills

• Experience supporting senior leaders or cross-functional teams preferred

• Proficiency with Microsoft Office Suite, Google Workspace, expense management, and scheduling tools

• Demonstrated initiative, accountability, and problem-solving ability

Ideal Candidate Profile

The ideal candidate is someone with strong foundational administrative and coordination skills who also demonstrates leadership potential, sound judgment, and the ability to build relationships across teams. This role is designed for an individual interested in growing over time into a broader strategic support through hands-on exposure to executive operations and leadership collaboration.

Benefits

• • Medical Insurance benefits as per company policy.

  • Life Insurance as per company policy

  • 12 days of paid vacation, sick leave and paid holidays as per local law

  • Paternity and maternity leave as per as per local law

  • Marriage, bereavement and graduation leaves as per company policy

  • Sick leave and paid holidays as per local law

  • Christmas bonus as per local law

  • Saving Fund “Asociacion Solidarista”

  • Beach house (Managed by the Asociacion Solidarista)

  • Discounts in local shops

  • Direct deposit of payroll.

  • Paid professional certifications