Job Description

Location: Singapore (Full Time)
Industry: AI / Technology

About the Role

We are seeking a highly capable Senior Executive Assistant to support the CEO with proficiency in Japanese (both written and spoken) at a dynamic start-up company in the AI/Technology sector, based in Singapore. This is a full-time role requiring strong organizational, communication, and cross-cultural skills.

Key Responsibilities

Communication Management

• Act as the point of contact for internal and external stakeholders.
• Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.

Travel & Logistics

• Coordinate complex travel arrangements, including flights, visas, accommodation, and itineraries.
• Handle last-minute changes and ensure seamless travel experiences.

Calendar & Schedule Management

• Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel.
• Anticipate scheduling conflicts and proactively resolve them.

Meeting & Event Coordination

• Organize and prepare for meetings, including agenda setting, briefing materials, and follow-ups.
• Coordinate executive-level meetings, workshops, and offsites.

Administrative & Operational Support

• Handle expense reports, budgets, and invoice processing.
• Maintain filing systems, records, and documentation.
• Support office operations as required.

Stakeholder Engagement

• Liaise effectively with board members, senior leaders, clients, and external partners.
• Represent the executive in communications when appropriate.

Requirements

• Act as a strategic partner to the senior executives and CEO.
• Strong expertise in managing schedules, travel, and executive-level communication
• Strong experience in project management and able to follow through key initiatives
• Professional fluency in English and Japanese (both written and spoken).
• Proven experience as an Executive Assistant or Senior EA , ideally in a fast-paced or start-up environment.
• Excellent organizational and interpersonal skills, with the ability to manage multiple priorities.
• Comfortable working with government officials and senior stakeholders.
• Proficiency in Microsoft Office Suite and other collaboration tools.