Job Description

CBTS serves enterprise and midmarket clients in all industries across the United States and Canada. CBTS combines deep technical expertise with a full suite of flexible technology solutions--including Application Modernization, Managed Hybrid Cloud, Cybersecurity, Unified Communications, and Infrastructure solutions. From developing and deploying modern applications and the secure, scalable platforms on which they run, to managing, monitoring, and optimizing their operations, CBTS delivers comprehensive technology solutions for its clients' transformative business initiatives. For more information, please visit www.cbts.com

OnX is a leading technology solution provider that serves businesses, healthcare organizations, and government agencies across Canada. OnX combines deep technical expertise with a full suite of flexible technology solutions—including Generative AI, Application Modernization, Managed Hybrid Cloud, Cybersecurity, Unified Communications, and Infrastructure solutions. From developing and deploying modern applications and the secure, scalable platforms on which they run, to managing, monitoring, and optimizing their operations, OnX delivers comprehensive technology solutions for its clients’ transformative business initiatives. For more information, please visit www.onx.com

We are looking for a reliable and proactive Admin Executive to manage day-to-day administrative tasks and support the smooth functioning of the office. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities efficiently.

Key Responsibilities

• Oversee general office operations and ensure the office environment is well-maintained.
• Manage front desk operations including greeting visitors, handling phone calls, and managing correspondence.
• Maintain inventory and order office supplies and stationery as needed.
• Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
• Handle courier and logistics services (incoming/outgoing).
• Maintain records and files physical and digital – in an organized manner.
• Assist with organizing internal events, meetings, and conferences.
• Coordinate with vendors and service providers for office maintenance (electricians, housekeeping, AMC vendors, etc.).
• Support HR/Admin with onboarding arrangements (ID card, desk allocation, etc.) for new employees.
• Monitor and ensure adherence to office safety and cleanliness protocols.

Required Qualifications and Skills

• Bachelor’s degree in any discipline (preferred in Business Administration or related field).
• 2–4 years of experience in an administrative or front office role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with confidentiality.