Job Description

Senior Executive – Procurement

Key Responsibilities & Skills

• Inventory Management: Monitor and control inventory levels to ensure material availability while minimizing excess and obsolete stock.
• Non-Moving Inventory Tracking: Identify, monitor, and analyze non-moving, slow-moving, and obsolete inventory, and develop action plans for effective utilization.
• Inventory Liquidation: Develop and implement strategies for the liquidation, reuse, inter-plant transfer, or disposal of non-moving and obsolete inventory to reduce inventory holding costs.
• Multi-Plant Procurement Management: Manage and coordinate procurement activities across multiple plants, ensuring timely material availability and compliance with procurement policies.
• MSL Stock Management: Establish and maintain Minimum Stock Level (MSL) requirements for critical materials to prevent stockouts and ensure uninterrupted production.
• Inventory Optimization: Analyze consumption patterns, stock levels, and material requirements to optimize inventory, improve replenishment planning, and minimize excess stock.
• Inter-Plant Material Coordination: Coordinate material transfers between plants to balance inventory, improve resource utilization, and reduce unnecessary purchases.
• Lean Inventory Management: Apply Lean Management principles and tools such as 5S, Kaizen, Pull Flow, Kanban, Just-in-Time (JIT), and continuous improvement to optimize material flow, reduce waste, and improve operational efficiency.
• SAP MM Knowledge: Utilize SAP MM for purchase order processing, inventory monitoring, material tracking, stock transfers, MSL monitoring, and procurement reporting.
• Inventory & Procurement Reporting: Prepare and analyze regular reports on inventory levels, non-moving and excess stock, MSL compliance, pending purchase orders, and procurement performance.
• Vendor Relationship Management: Maintain strong relationships with existing suppliers and support the development of reliable vendor networks.
• Supplier Performance Monitoring: Monitor supplier performance, product quality, delivery timelines, and adherence to agreed commercial terms.
• Vendor Issue Resolution: Resolve supplier-related issues and coordinate corrective actions for quality concerns, delivery delays, and material shortages.
• Purchase Order Management: Track pending purchase orders, ensure timely order closure, and maintain accurate procurement documentation.
• Material Requirement Coordination: Coordinate with Stores, Warehouse, Production, Finance, Quality, and user departments to understand material requirements and ensure timely procurement.
• Supplier Follow-Up: Follow up with suppliers to ensure timely delivery of materials as per agreed schedules and requirements.
• Invoice Coordination: Coordinate with Finance and Accounts for invoice verification, purchase order reconciliation, and payment processing.
• Shortage & Discrepancy Resolution: Coordinate the resolution of material shortages, quality issues, delivery discrepancies, and other procurement-related concerns.
• Procurement Compliance: Ensure adherence to procurement policies, approval procedures, internal controls, and company standards.
• Microsoft Excel Proficiency: Strong knowledge of Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis for procurement and inventory reporting.
• Analytical & Problem-Solving Skills: Ability to analyze procurement and inventory data, identify issues, and implement effective solutions.
• Communication & Coordination: Excellent communication and interpersonal skills, with the ability to coordinate effectively across multiple departments and plants.
• Time Management: Strong organizational skills and the ability to manage multiple procurement activities, prioritize tasks, and meet deadlines.

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Any degree with relevant Experience