Job Description

The HR Assistant is responsible for providing support to the HR team across the full lifecycle of HR activities. The individual will perform a key role in the smooth operation of the HR department.

MAIN RESPONSIBILITIES

• Administer the new starter process e.g. adding new starters onto the HR System, sending new joiner emails, administering background screening via 3rd party, pre-boarder actions & saving down a full HR file
• Adding calendar invite for HR assistants, HR Advisors & manager with new starters details on joining date.
• Monitor the HR Jira queue and allocated tickets and work based on requirement.
• Draft and issue all standard template employee documentation in a timely manner, e.g. promotion letters, leaver letters, salary letters etc.
• Respond to reference requests.
• Administer the leavers process – completion of the process and documentation for resignations, escalating to HR Advisor or HR Manager for guidance on other leavers such as end of contract, redundancy or settlement agreements. Save documentation down to the file and process changes in the HR system.
• Regular maintenance of the HR system to maintain data validity and accurate employee records.
• Update the Company org charts (with support from the HR Advisors).
• Support in other ad hoc duties as required by the HR team, including participation in project work and audits.
• Administer the new starter process e.g. adding new starters onto the HR System, sending new joiner emails, administering background screening via 3rd party, pre-boarder actions & saving down a full HR file
• Adding calendar invite for HR assistants, HR Advisors & manager with new starters details on joining date.
• Monitor the HR Jira queue and allocated tickets and work based on requirement.
• Draft and issue all standard template employee documentation in a timely manner, e.g. promotion letters, leaver letters, salary letters etc.
• Respond to reference requests.
• Administer the leavers process – completion of the process and documentation for resignations, escalating to HR Advisor or HR Manager for guidance on other leavers such as end of contract, redundancy or settlement agreements. Save documentation down to the file and process changes in the HR system.
• Regular maintenance of the HR system to maintain data validity and accurate employee records.
• Update the Company org charts (with support from the HR Advisors).
• Support in other ad hoc duties as required by the HR team, including participation in project work and audits.
• 2-4 years relevant HR administration experience; ideally gained within a Financial or Professional services setting.
• Competent user of the Microsoft Office suite, particularly Excel and PowerPoint.
• Excellent attention to detail.
• Exceptional organizational skills and experience managing conflicting priorities.
• Resilient, flexible, and quick to adapt.
• Strong verbal and written communication skills.
• Happy being fulltime office based.