Job Description

1. Verify all invoices 2. Input data in DDS/Prisma accounting system 3. Handle Exceptions 4. Send emails or call buyers and vendors informing about discrepancies, asking for additional info etc. 5. Clear insertion orders/invoices for further payment process. 6. Reconcile vendor statements

SAP knowledge will be an added advantage.

Candidate will be responsible for carrying out transactional activities related to PTP operations. Candidate will play a crucial role in maintaining the integrity of the process ensuring that any deviations are promptly addressed and resolved.

SOFT SKILLS-

Communication Skills- Ability to communicate well with outside parties. Ability to write Invoice exceptions. Ability to communicate well with buyers and vendors.

Business Awareness- Understands the business how to implement business initiatives to maximize our competitive advantage

Teamwork-· Works effectively with teamwork to accomplish goals, takes action that respects the needs of others & those of the organization

Adaptability-· Maintains effectiveness despite changes to situations, tasks, responsibilities and people

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Accurately process vendor invoices in the system in line with the defined procedures
• Investigate and identify discrepancies between vendor invoices and Insertion orders
• Report discrepancies to relevant resolver groups (buyers/vendors) as per defined procedures
• Adhere to defined follow-up/escalation process to ensure timely resolution of discrepancies
• Prepare and share periodic reports on unclear, pending or aged insertion orders and invoices
• Reconcile vendor statements
• Handle vendors or buyers email queries
• Ensure strict adherence to quality standards, internal controls and organization policies
• Ensure that the quality of the transactions are in compliance with defined procedures and parameters
• Meet defined SLAs for timeliness, accuracy and responsiveness
• Ensure adherence to Company Policies and Procedures

External Interactions:

• Ability to handle invoice exceptions
• Ability to communicate well with outside parties over email.
• Ability to present unresolved exceptions to the relevant process owners

Bachelor’s degree in Commerce or accounting related field

1-3 years of experience in Accounts Payable or similar finance function

Knowledge of invoice processing and vendor management practices