Job Description
The Senior Document Controller has developed specialized Document Control-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. The Senior Document Controller is skilled in various processes, procedures, and systems.
Key Tasks and Responsibilities:
- Assist the Lead Document Management lead in completing the day-to-day project activities
- Gain experience in the following work area: iDocs
- Develop basic technical skills to complete assigned work
- Become familiar with specific aspects of the contract and project team requirements pertaining to information management and project delivery (standards, procedures, and EDMS)
- Read and implement project-specific information management procedures and work instruction
- Create work instructions where needed
- Implement project-specific information management procedures and work instruction
- Communicate document management solutions and concepts to the project team
- Responsible for identifying information management issues or areas of improvement
- Continue developing skills to complete repetitive tasks efficiently
- Participates in project documentation audits
- Ensure all project team members have the appropriate training for EDMS as required
- Prioritize and organize own/team’s work to meet agreed-upon deadlines
- Accurately track, log, and distribute releases of both internal and external documentation, including metadata
- Archive project records
- Index and distribute project documents in an accurate and timely manner
Reports to:
Project: Lead Document Management/PEM
Functional: Department Manager
Liaise with: Lead Document Management, Project Engineering, Project Management, and Department Manager
Supervises: Assigned Document Controllers
Essential Qualifications and Education:
- 5 years minimum Document Management experience with a major contractor or consultant
- Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
- Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
- Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
- Hands-on experience in EPC project execution in the Oil and Gas contracting industry
- Ability to work as a team member as well as act as a team leader (if the position is a Lead position)
- Successful communication skills, business acumen, and decision-making capability
- Certified iDocs Trainer (preferable)
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