Job Description

Job Summary

Qualifications

• Diploma or degree in Business Administration, Logistics, Supply Chain or a related discipline preferred.
• 1 - 2 years of experience in purchasing, procurement administration, order management or supply chain support is preferred.
• Experience in a manufacturing or technology environment would be an advantage.

Key Responsibilities

• Create and process direct and indirect purchase orders based on approved requisitions and instructions from the Supply Chain team.
• Maintain accurate purchase order records, delivery dates, supplier confirmations and supporting documents in the MRP or ERP system.
• Follow up with suppliers on order acknowledgements, delivery status, overdue orders, expedites, reschedules and cancellations.
• Coordinate with Planning, Warehouse, Finance, Engineering and other internal teams to resolve routine purchasing, receiving and invoice discrepancies.
• Support requests for quotations and compile supplier pricing, lead-time and delivery information for review by the Buyer or manager responsible.
• Assist with administrative processing for rejected materials, supplier returns, Engineering Change Requests and Engineering Change Orders.
• Prepare routine purchasing reports, trackers and supplier or order-status updates.
• Maintain supplier master data and procurement records in accordance with company procedures and document-control requirements.
• Escalate delivery, pricing, quality or system issues to the responsible Buyer or manager for guidance and resolution.
• Provide general administrative support to the Supply Chain team as required.

Skill Requirements

• Basic understanding of purchasing processes, purchase orders and supplier follow-up.
• Experience using SAP, particularly the MM module, or another MRP or ERP system is preferred.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.
• Accurate data entry, record-keeping and document-management skills.
• Detail-oriented, organized and able to manage multiple routine tasks and deadlines with limited supervision.
• Clear written and verbal communication skills, with a service-oriented approach when working with suppliers and internal stakeholders.

Other Requirements