Job Description

Job Information

Job Title: Senior Deputy Clerk

Job Requisition ID: 87973

Ministry: Justice

Location: Peace River

Full or Part-Time: Full-time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Permanent

Scope: Open Competition

Closing Date: October 6, 2026

Classification: Senior Deputy Clerk

Salary: $2,648.40 to $3,351.06 bi-weekly ($69,123 - $87,462/ year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Court and Justice Services (CJS) division provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court and Justice Services provide various programs and services including educating and helping Albertans finding solutions for legal issues, navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court and Justice Services please follow the link at https://www.alberta.ca/court-and-justice-services.aspx.

Role Responsibilities

As the Senior Deputy Clerk, you will be a Senior leader that oversees the daily activity of the Court operations and various areas including circuit court locations. You will be in a supervisory role ensuring the smooth delivery of operational matters, which organize and manage the court process. You will supervise staff, performing paralegal responsibilities. You will ensure that the staff are properly trained, qualified and are responsible for the assignment, control, and evaluation of their assigned team members.

Leadership is an integral aspect of this role as you will be required to lead by example, coach and influence others towards the achievement of organizational and developmental goals.

Your responsibilities include but are not limited to:

• Responsible for overseeing the administration & coordination of the accurate data entry and processing of all pre & post court documentation as well as processing all fine, bail and restitution monies collected.
• Ensure timely preparation of shift schedules for staff.
• Participate in recruitment and selection of new staff. Thereafter, provide training and guidance on all practices and procedures of the court documentation, including how to deal with telephone inquiries from lawyers, correctional facilities, probation officers, police agencies, Judiciary, the public, and other relevant stakeholders.
• Overseeing the daily & monthly balancing process, sending appropriate documentation to central finance, and to prepare overage/shortage reports for management & central finance as required.
• Establish performance standards and deliver progress reviews and formal performance appraisals.
• Regular communication with Corrections, Police, Prosecution and Judiciary on matters of mutual concern.
• Keep court Manager informed of any procedural issues or potential problems.
• Issue processes on behalf of the Deputy Clerk of the Court as Non-Presiding Justice of the Peace.
• Release accused on bail orders, explaining items and obligations to the accused.
• Receive and deposit cash received.
• Review and sign subpoenas (in Province).
• Respond to numerous inquiries by telephone, email, fax, digital services, and in person regarding court operations.
• Fluent in relevant systems required to perform duties.
• Conducts meetings with staff on a regular basis to discuss problem areas and to keep them abreast of management requirements and new initiatives.
• Develops work procedures to enable staff to complete workload more efficiently and expeditiously within procedural guidelines. In consultation with Management, identify trends, and makes recommendations for areas of improvement in order to provide the best service to clients and stakeholders.
• Leads and builds relationships to influence behaviour and change opinions of staff in order to meet business plans for the development and implementation of new organizational initiatives.

Role Continue

As the ideal candidate you will:

• Demonstrate a high level of professional conduct and quality of work in a legal environment.
• Demonstrate a high level of leadership and integrity.
• Have the ability to act independently, decisively and tactfully.
• Have strong interpersonal skills with oral and written communication skills.
• Have a passion for coaching and mentoring to support the growth and success of their team members.
• Have knowledge of the Alberta Rules of Court, the Jury Act, Criminal Code, Federal and Provincial Statutes, Youth Criminal Justice Act, and other such Regulations and requirements as relevant.
• Have strong problem solving and time management skills.
• Use creativity to adjust the day-to-day growing demands of court operations and new projects are initiated in order to reduce pressure areas for the staff, judiciary and stakeholders.
• Strong information management skills and be adaptable to constant change.
• Promote teamwork and collaboration within the organization.

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Qualifications

Required:

• High school diploma and a minimum of six years of directly related experience, and the successful completion of the departmental Judicial Clerk training program.
• A valid Driver’s License (Class 5) and a reliable vehicle are required for travel to circuit court locations.
• This position will be required to obtain non-presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain Justice of the Peace appointment.

Assets and preferences will be considered as follows:

• Related post-secondary education will be considered an asset such as a Legal Assistant Diploma, Paralegal Certificate.
• Experience with JOIN, CASES, FTR, Justice Digital applications such as Courtroom Digital Service and 1GX will be considered an asset.
• Experience with accounting and/or finance is considered an asset.
• Supervisory/management experience in an office setting is preferred. Please ensure acting experience is reflected on your resume.
• Leadership experience is preferred (include examples on resume if you have chaired a committee, coached a colleague or lead a team, etc.).

Equivalency:

• Completion of a Judicial Clerk training program and 5.5-years of experience.
• Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

• This is one full-time permanent position located in Peace River, Alberta.
• Hours of Work: 36.25 hours per week, Monday to Friday.
• Overtime is often required with little or no notice as courts may run late.
• Travel to circuit location may be required.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Northern Allowance
• 55th to 57th parallels retention allowance
• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please see Job Application Resources for information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Sonya Bartley-Wynter at Sonya.Bartley-Wynter@gov.ab.ca.