Job Description
NAXCON GmbH, headquartered in Weil am Rhein with additional offices, including Stuttgart, is one of Germany's leading engineering and IT service providers.
Our experts possess extensive expertise in software and hardware development, modern electronics, and cutting-edge technologies such as Artificial Intelligence (AI).
In addition to delivering high-quality engineering solutions for our customers, we are passionate about driving our own innovation projects as well as research and development activities. Renowned companies from a wide range of industries place their trust in our expertise, reflecting the outstanding knowledge, professionalism, and commitment of our engineers.
Position Senior Corporate Services Specialist – Corporate Real Estate
Location Meckenheim, Germany
Field Defence
Type Full-time / 60% Remote
Project and Department Overview
The position is part of a Corporate Real Estate function responsible for strategic space and workplace management across the organisation.
The department ensures that employees are provided with suitable workplaces and operational facilities in line with business requirements. Its responsibilities include space planning, leasing and termination of properties, workplace development, construction and refurbishment measures, and strategic real estate management.
The team acts as the central advisory and coordination function for managers, project leads, architects, engineers, internal departments, and external service providers. Projects may range from adapting individual rooms to planning and developing complete operational sites.
Responsibilities
The Senior Corporate Services Specialist will be responsible for:
- Independently supporting architects and civil engineers in complex technical and administrative activities.
- Preparing and maintaining CAD-based space and room plans.
- Supporting relocation planning, coordination, and execution.
- Managing construction-related processes, procedures, documentation, and quality requirements.
- Acting as an interface between internal departments, project teams, technical specialists, management, and external service providers.
- Coordinating cross-functional technical topics within a matrix organisation.
- Identifying project issues, analysing their causes, and developing suitable solutions.
- Independently managing structural room modifications and internal relocations.
- Coordinating projects from initial requirements collection through planning and implementation.
- Managing internal and external stakeholders involved in construction, refurbishment, and relocation activities.
- Supporting technical management in planning and coordinating internal and external resources.
- Maintaining CAD room plans, project schedules, presentations, and technical documentation.
- Creating, updating, and monitoring project plans using Microsoft Project.
- Maintaining master data and property-related information in a Computer-Aided Facility Management system.
- Supporting project documentation, progress monitoring, reporting, and decision preparation.
- Ensuring that drawings, planning documents, and project records remain accurate, structured, and traceable.
Required Qualifications
The candidate should have one of the following:
- Successfully completed vocational training of at least three years as a construction drafter, in construction administration, construction management, or a comparable discipline.
- Alternatively, a completed university degree in architecture, civil engineering, construction engineering, or a related field.
The candidate must also have:
- Successfully completed AutoCAD training.
- At least three years of practical professional experience using AutoCAD.
- Strong knowledge of construction planning and construction-related processes.
- Experience preparing, revising, controlling, and managing technical drawing versions.
- Knowledge of relevant German planning and construction service phases and procedures.
Required Professional Experience
The candidate should have at least three years of recent and continuous professional experience in each of the following areas:
- Construction planning, planning processes, and construction workflows.
- Preparation and management of technical drawings and drawing revisions.
- Professional use of AutoCAD in construction or real estate projects.
- Project planning, coordination, documentation, and monitoring.
- Construction management and construction supervision.
- Detailed design and execution planning.
- Site supervision and implementation monitoring.
- Space planning, workplace planning, relocation planning, or facility-related projects.
- Coordination of internal departments, architects, engineers, suppliers, and external contractors.
- Use of Microsoft Office, Microsoft SharePoint, and Microsoft Project.
- Use of a Computer-Aided Facility Management system.
- Administration and maintenance of property, room, project, or facility master data.
- Preparation of project reports, management presentations, schedules, and decision documents.
The required experience should represent repeated and substantial responsibility within the relevant subject area rather than occasional or isolated tasks.
Technical Skills
- CAD-based room and space planning
- Construction drawings and revision management
- Computer-Aided Facility Management systems
- Construction project documentation
- Space and relocation planning
- Construction scheduling and monitoring
- Stakeholder and supplier coordination
Language Requirements
- German C1 according to CEFR
- English: B2 according to CEFR
Native speakers do not need to provide separate language certification. Language proficiency may otherwise be demonstrated through the CV, certificates, academic records, employment references, or equivalent evidence.
Required Soft Skills
The candidate should demonstrate:
- Excellent teamwork skills.
- Professional and respectful conduct.
- Very strong verbal and written communication skills.
- Excellent organisational ability.
- High accuracy and attention to detail.
- Ability to understand complex requirements quickly.
- Structured and solution-oriented working methods.
- Strong coordination and stakeholder management skills.
- Ability to work independently and take ownership.
- Reliability in handling planning documents, schedules, and master data.
- Confidence when working in a matrix organisation.
- Ability to manage several parallel topics and stakeholders.
Project Reference Requirements
Where project references are requested, each reference should include:
- Short project description
- Duration of the candidate's assignment
- Detailed description of the candidate's responsibilities and activities
- Construction or real estate scope
- CAD and planning responsibilities
- Project coordination and documentation responsibilities
- Stakeholders and external service providers involved
What we offer:
- International Working Environment: Join a diverse and multicultural team where people from different backgrounds and cultures collaborate to achieve outstanding results.
- German Language Development: Whether you are a beginner or an advanced speaker, we provide a supportive environment to help you improve your German language skills.
- Dedicated Point of Contact: You will have a personal contact within the company who will support and guide you throughout your employment.
- Professional Growth: Our engineers have the opportunity to work on exciting projects across different industries, continuously expanding their expertise and developing new skills.
- Regular Team Events: We organize regular company events to strengthen team spirit, encourage collaboration, and create a positive working atmosphere.
- Competitive Compensation: We value our employees and offer an attractive compensation package that reflects your qualifications, experience, and performance.
Note:
- Travel expenses for on-site interviews are covered by the candidates themselves
