Job Description

To maintain a high level of equipment inventory management and ensure accurate, up-to-date status information across all systems and locations.

Planning and Steering of Equipment

• Support the manager in arranging imbalance moves in a timely manner
• Review and compare depot inventories and equipment requirements, including pick-up status
• Enter manual equipment movements not received via EDI
• Post equipment movements and verify/correct EDI-received transactions
• Announce and confirm export positioning depots; send release messages to terminals/depots
• Announce and confirm import repositioning depots; send acceptance messages to terminals/depots (via email, not assigned in FIS)
• Arrange stock feeding/deadheading requests by creating “MT” (empty) bookings
• Coordinate with M&R regarding access to repaired equipment
• Handle errors, troubleshoot issues, and communicate with relevant stakeholders
• Create empty shipments for movements across Hapag-Lloyd (India operations)
• Monitor and clear overdue empty containers
• Arrange off-hire movements to leasing company depots
• Reconcile depot inventory for empty units

Support Tasks

• Verify accuracy of containers linked to shipments
• Liaise with Area/other location offices, depot personnel, and ED teams to resolve M&R issues

Local Procedures

Arrange transport for empty container movements

Communication / Organizational Skills

• Strong communication skills and ability to take initiative
• Good command of written and spoken English
• Effective time management and planning skills
• Understanding of cross-functional interactions (CSB, CSI, TD, etc.)

Values / Behaviors

• Positive, can-do attitude
• Proactive and energetic approach
• Strong team spirit
• High enthusiasm and commitment to tasks

Qualifications and Technical Requirements

Industry Knowledge

• 5-8 years of experience in the shipping industry
• Strong knowledge of shipping operations
• Familiarity with depot/CSF operations, including reefer containers
• Strong focus on cost management
• Vendor management experience preferred

Business Systems / IT

• Awareness of the importance of data quality
• Good knowledge of systems such as SAP, FIS, MS Office (Word, Excel)
• Ability to support process optimization and system improvements
• Ability to process data and requests efficiently under pressure
• Understanding of data quality benchmarking and management