Job Description

Reporting to the Vice President for Contracts and Grants the Senior Contract Manager will manage and report on contract funding programming and services.

Responsibilities:

• Pre-Award: Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components for proposal submissions; performing funding research, working closely with the budget team in developing and preparing budgets, and monitoring regulatory compliance requirements. Coordinate and submit for Subcontractor approval (65A) in Passport.
• Post-Award: Perform post-award activities including account creation, regulatory compliance monitoring, salary and insurance allocations approvals and effort reporting, materials order processing, vendor invoice review and approval, cost center charges, cost transfers, grant projections, grant closing processes and account closing.
• Coordinates and ensures on time completion of monthly, quarterly and annual invoices and reports. Work on ad hoc financial reports and serve as a point of contact.
• Maintains contractual records and documentation such as receipt and control of the contract correspondence, subcontract information sheets, timely submission of subcontractor approval (65A) request, contractual changes, status reports and other contract related documents.
• Works on all aspects of government contract audits including pre-audit preparation of requested documents, actively participate in the auditor's site visit and follow up as needed.
• Ensures timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing etc.).
• Along with VP of Contracts and VP of Budgets, presents monthly budget to actual financials, and contract variations to senior operating staff, explaining details, cause and effect, etc.
• Works with Finance/Program management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, bidding policies, etc. as well as able to understand/evaluate economic impact of contractual terms.
• Manages contract audit, validates site billings, conducts audit of supporting documentation.
• Reviews process and procedures relating to reporting and makes recommendations for improvements.
• Related duties as assigned.

Qualifications:

• BS in Accounting/Finance a must, graduate degree a plus
• Working Knowledge of GAAP accounting required (not for profit)
• Four plus years' experience in non-profit sector and interaction with senior/executive staff preferred
• Experience with non-profit accounting systems, especially Intacct (Sage) a plus
• Experience working with DHS, DOHMH, HASA, DFTA, HUD, MTA, OMH, OASAS and other funding agency contracts a plus
• Strong interpersonal skills are a must, this position will interact heavily with Human Resources, Program and operating staff and various government funding agencies
• Strong computer skills including word processing and Excel skills required (MS Office)
• Excellent verbal and written communication skills required.
• Strong organizational and presentation skills required.
• Attention to detail required.
• Financial analysis skills required.
• Ability to exercise sound judgment, discretion, and tact required.
• Strong time management skills, including ability to handle multiple, concurrent tasks required.
• Ability to maintain effectiveness under deadlines required