Job Description

MINNKOTA POWER COOPERATIVE

SENIOR CONTRACT ADMINISTRATOR

Minnkota Power Cooperative is seeking applicants for the position of Senior Contract Administrator in the Procurement Department at our headquarters in Grand Forks, North Dakota.

This position negotiates and administers contracts and purchase orders for labor and material by determining what the Cooperative needs, who the qualified suppliers are, requesting proposals, evaluating proposals with project manager, and then negotiating a contract with the most qualified and cost-effective supplier. The Senior Contract Administrator is the procurement lead on the majority of capital projects and federally funded projects and backup for supply chain risk management.

The pay range for this position begins at $106,594 per year. Appropriate compensation will be determined based on a candidate's skills, education, and any previous relevant experience.

Essential Responsibilities

• Negotiates and executes material and labor contracts.
  • Lead contracting for major capital projects and federally funded projects.
  • Examine guidelines and provide process documentation on federally funded projects.
  • Engage with the project manager to determine requirements, specifications and/or scope of work. etc.
  • Expand knowledge and understanding of what is being requested.
  • Develop a request for proposal.
  • Identify and search for qualified suppliers.
  • Submit request for proposal to suppliers.
  • Conduct a pre-bid meeting or call, if required.
  • Review proposals with the project manager.
  • Ensure that quoted labor or material meets specifications.
  • Use background knowledge to negotiate acceptable contract terms with the supplier.
  • Work through all clarifications with the project manager.
  • Review attachments such as rates, expenses, etc.
  • Review insurance certificates to determine if they meet Cooperative requirements.
  • Select supplier with best value and abilities to perform contract requirements.
  • If required, get signature approval per Cooperative authority level.
  • Issue contracts and purchase orders.
    
    
• Administers material and labor contracts.
• • Monitor progress of contracts.
  • Keep track of Requests for Information and Potential Change Orders.
  • Assist with Project Management ensuring all documents, drawings, etc. have been provided as agreed upon.
  • Conduct meetings/calls with the supplier to address issues, as needed.
  • Attend regularly scheduled meetings/calls on the project, as needed.
  • Negotiate and process change orders/amendments as required.
  • Ensure that terms of the contracts have been satisfied.
  • Close out paperwork for contracts if applicable.
  • Engage in lessons learned meetings to better future contracts/projects.
  • Assist with invoice discrepancy and questions.

• Conduct supplier interviews and meetings.
  • Watch for new suppliers that provide goods and/or services that would be beneficial to Cooperative.
  • Request customer references, biographies and information on plants, facilities, and offices from suppliers as needed.
  • Inform the supplier of Cooperative procurement procedures and appropriate Cooperative contact.
  • Update supplier file information.
  • Meet with suppliers onsite and at offsite conferences in order to maintain a professional relationship and keep up to date on supplier offerings.
  • Discuss potential suppliers with the project manager.
  • Line up calls as needed.
    
    
• Assist with coordination of procurement activities and other tasks as required.

Organizational Competencies

• Safety
• Integrity
• Teamwork
• Innovation
• Reliability

Job Competencies

• Decision Quality
• Organizational Agility
• Problem Solving
• Standing Alone
• Planning

Goals and Objectives

An employee filling this role is expected to meet changing and unique goals and objectives, as established by their supervisor, related to the broader area in which the employee is assigned.

Job Qualification Standards

Education and Training

• An undergraduate degree in supply chain, business, accounting, engineering or a related field is required.
• Must maintain a valid driver’s license.

Experience

• Minimum of 8 years of experience with supply chain, contracts, business law or related work.

Physical and Mental Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this position, the incumbent is primarily required to sit, stand, walk, stoop, bend and frequently utilize a keyboard/computer. Specific vision abilities include close vision, peripheral vision, depth perception and the ability to adjust focus.

Mental demands: While performing the duties of this position, the incumbent will be required to problem solve, read, write and analyze data, work under schedules and deadline pressure, present information to others, work independently and use discretion and judgment for confidential or sensitive projects/issues.

Work Environment: While performing the duties of this position, the employee is exposed to an office environment indoors and will travel outdoors to multiple locations dependent on work.

Benefits

Minnkota Power Cooperative supports employees through a strong total compensation package that includes a competitive pay and benefits package, along with career growth opportunities. The cooperative offers:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Pension plan
• Life insurance and AD&D
• Disability insurance
• Paid leave: Holidays and floating holidays, Vacation, Sick leave
• Employee Assistance Program
• Flexible Spending Accounts for dependent care
• Educational assistance
• Membership in select professional organizations