Job Description

About the Company:

Industrious is the largest premium workplace-as-a-service provider and home to the highest-rated workplaces in the industry. Everything we do comes down to creating great days for teams of all sizes and stages, including our own. We believe that what makes a great day at work is the people on your team and the problems you get to solve together. We’re looking for people who love thinking outside the box and thrive in a truly collaborative setting. As teammates, we encourage new ideas and toast every win. We’re excited about having a meaningful impact on people’s workplace experience.

Great days also start when everyone can be their authentic self at work. Diversity of backgrounds, thoughts, and ideas is critical to our success in delivering great workplace experiences, both for our members and for each other. Industrious is committed to creating an inclusive, respectful environment that embraces your individuality and quirkiness. You are valued for who YOU are. We celebrate our people as individuals who can accomplish great things when we work together as one team.

To learn more, visit www.industriousoffice.com/careers

About the Role:

As a Senior Project Manager at Industrious, you will be responsible for managing commercial interior projects from early stage pipeline through construction and closeout. Your work will be critical to providing a productive and more connected workplace for businesses around the world as Industrious looks to continue its growth across North America.

We're looking for an experienced candidate who’s ready to take full ownership of their projects from day one. In this role, you won't just follow a checklist - you'll drive the success of each project, ensuring the project meets Industrious’ standards of excellence. You'll be the go-to leader, developing initial cost estimates, coordinating with internal and external stakeholders, negotiating complex leases, and delivering beautiful spaces. This is your chance to step in, take charge, and see the direct results of your work.

This will be an engaging position requiring strong cost estimating and leveling capabilities, excellent communications skills, and a proven track record delivering high-end commercial interiors. The ideal candidate should have at least 8-10 years of experience within the construction or building design industry. This is a fantastic opportunity to further develop your project management skills and gain direct exposure into the real estate, design, and hospitality industries from the owner's perspective.

The role will ideally be based in New York, Atlanta, or Chicago and will require travel to all projects across North America. Travel is anticipated roughly 20-25% of the time.

Responsibilities will include:

General

• Manage multiple projects at one time, across different stages of the project lifestyle, and ensure quality projects are delivered on time and on budget, coordinating with all internal and external resources (i.e. subcontractors, vendors and consultants)

• Support team to continually develop, review and drive department initiatives geared towards meeting company and department goals

• Evaluate internal project management processes and provide upward feedback

Due Diligence

• Drive all phases of due diligence, including coordinating all internal and external resources including architects, subcontractors, vendors, landlords and consultants

• Work with General Contractors to develop preliminary cost estimates based off early stage design documents (test fits, schematic drawings, etc.). This includes providing guidance on ‘design-to’ budgets where we must achieve a specific $/SF target to ensure deal viability.

• Refine cost estimates as design progresses, through Design Development and into CDs, to ensure project scope aligns with the approved budget. Provide recommendations on ways to lower potential project costs to get within budget

• Develop project schedule in Smartsheet, including all activities around sourcing, lease negotiations, design, procurement, permitting, construction, and launch. Coordinate with internal and external partners to ensure durations are accurate and achievable.

Lease Review

• Negotiate lease terms alongside Real Estate team, Legal team, and external counsel. PM’s responsibility includes, but are not limited to; Work Letter, Alterations, Tenant Improvement Allowance, Base Building Conditions, etc..

• Work closely with the Real Estate and Legal team to ensure all risks and opportunities related to delivery conditions, financial reconciliation, scope, vendor management, schedule, and budget are identified when prior to executing an agreement/lease

Procurement

• Negotiate contracts and fees, coordinate bidding process, solicit and level project cost estimates, and manage value engineering strategies

Construction Administration

• Lead project team meetings and oversee all project communications - including schedule, budget, meeting minutes, RFIs, submittals, invoices, change orders, punch-lists and all construction related documentation in coordination with General Contractors.

• Manage project financials within Procore, including contracts, change orders, invoices, etc.

• Work closely with design team to communicate and ensure that the design-intent carries throughout the project

• Coordinate with Industrious’ Launch, Facilities, & Unit Ops teams for the successful opening and operation of new locations.

About you:

• At least 10+ years managing commercial interior, retail, or hospitality construction projects, from initial programming through construction completion

• Proven track record of bringing construction projects in on time and within budget

• Experience reviewing contract language associated with lease agreements, consultant agreements, and construction contracts.

• Knowledge of multiple delivery methods, including design-assist & design-build

• Experience tracking holistic project financials including cost estimation and negotiating, creating bid packages, contract awards, cost reports and financial reconciliation

• Proficient in estimating, scheduling, quality control, progress reports, progress billing, design review and coordination, cost reporting, and vendor management

• Experience reviewing and understanding Architectural and Engineering documents

• Proficient in Microsoft Office, Microsoft Excel, Microsoft Project, Smartsheets, Procore

• Strong communication and negotiation skills to establish meaningful relationships with existing and new partners. Has the ability to drive/lead conversations and collaborate with internal and external stakeholders to achieve desired outcomes.

What key qualities are we looking for:

• Ability to organize, plan and manage multiple activities to accomplish desired results

• Ability to multi-task and work with minimal supervision

• Ability to effectively make sound decisions under tight deadlines

• Strong technical aptitude and analytical skills

• Strong and concise written and verbal skills

• Must be team oriented and be able to lead productive, multi-discipline meetings

• Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding requirements and expectations

Compensation:

The annual base compensation range for this role is between $160,000 and $170,000. The successful candidate's actual base compensation will be based upon a variety of factors, including but not limited to work experience, job-related knowledge, skills, and professional qualifications. You will also be eligible for an annual 12.5% bonus and participation in our long-term incentive program.

Base and bonus compensation are just two components of Industrious’ total compensation package for this role. Other great perks and benefits include heavily subsidized healthcare plans, generous paid time off, wellness programs, professional development grants, 401k plan, and many other benefits, subject to applicable eligibility criteria and company policies.

Equal Employment Opportunity: Industrious is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.