Job Description

Location: Tokyo / Osaka (Japan)

Department: Project & Consulting Services

Company: systemsGo Corporation

About the Role

systemsGo is seeking an experienced Japanese Construction Project Coordinator / Construction Manager to support hospitality, commercial workplace, mixed-use, and technology infrastructure projects throughout Japan.

This role will act as the bridge between project stakeholders including architects, project managers, general contractors, interior designers, hotel operators, specialist vendors, and systemsGo's IT, AV, security, and technology consulting teams.

The successful candidate will help ensure projects move proactively rather than reactively by identifying scope gaps, managing coordination activities, reviewing construction documentation, and driving action across multiple stakeholders.

The role is particularly suited to an individual with experience on hotel developments, commercial fit-outs, tenant improvements, or large-scale building projects.

Key Responsibilities

Project Coordination

• Attend and represent systemsGo at design coordination meetings, construction coordination meetings, site meetings, and stakeholder reviews.
• Act as the primary Japanese-speaking coordination resource between project teams.
• Manage communication and follow-up with architects, consultants, contractors, landlords, project managers, authorities, and specialist vendors.
• Track project actions, decisions, risks, and outstanding information requests.
• Maintain project coordination logs and meeting minutes.
• Escalate unresolved issues before they impact schedule, budget, or project delivery.

Design & Construction Interface

• Review architectural, interior design, electrical, low-voltage, and construction drawings.
• Identify scope gaps, missing builder's works, coordination conflicts, and constructability issues.
• Interpret responsibility boundaries between stakeholder packages and construction classifications.
• Assist with construction scope delineation and contractor responsibility allocation.
• Review RFIs, change requests, site instructions, and construction revisions.
• Coordinate review comments from systemsGo engineering teams.

Contractor & Vendor Management

• Coordinate with:
• General Contractors
• Interior Contractors
• Security Integrators
• AV Contractors
• Structured Cabling Contractors
• Network Integrators
• Hotel Technology Vendors
• Support procurement activities and technical package reviews.
• Evaluate quotations and verify scope compliance.
• Assist with vendor selection and contractor coordination.

Construction Administration

• Track drawing revisions and document control.
• Monitor construction and procurement schedules.
• Identify long-lead items and coordination dependencies.
• Support site inspections and quality reviews.
• Verify readiness for equipment installation and commissioning.

Client & Stakeholder Management

• Build strong working relationships with clients and project stakeholders.
• Manage expectations and facilitate issue resolution.
• Provide clear communication in both Japanese and English.
• Translate technical and construction-related issues into actionable tasks for project teams.

Required Qualifications

Experience

• Minimum 7-10 years experience in construction project coordination, project management, site management, or design coordination.
• Experience on commercial, hospitality, workplace, mixed-use, or high-rise projects.
• Proven experience coordinating multiple stakeholders on large construction projects.
• Experience reviewing construction and design documentation.
• Experience attending contractor and consultant coordination meetings.
• Experience using CAD software such as AutoCAD is preferred, but not required.
• English communication skills are preferred. Business-level English proficiency is not required.

Language

• Native-level Japanese.
• Business-level English.
• Ability to comfortably facilitate meetings in Japanese and report outcomes in English.

Technical Knowledge

Strong understanding of:

• Japanese construction processes
• 工事区分 (Construction Classification)
• 設計監理 processes
• Design development and construction documentation
• Tendering and procurement processes
• RFIs and change management
• Construction scheduling
• Site coordination
• Authority approvals
• Building services coordination
• Low-voltage systems infrastructure

Education

One or more of the following:

• Degree in Construction Management
• Degree in Architecture
• Degree in Building Services Engineering
• Degree in Civil Engineering
• Degree in Electrical Engineering
• Equivalent practical industry experience

Preferred Experience

Highly desirable candidates will have experience with one or more of the following:

Hospitality

• Hyatt
• Marriott
• Hilton
• IHG
• Accor
• Luxury hospitality developments

Commercial Real Estate / PM Firms

• JLL
• CBRE
• Cushman & Wakefield
• Savills
• Colliers
• PMAJ

General Contractors

• Takenaka
• Obayashi
• Kajima
• Taisei
• Shimizu
• Toda
• Maeda

Interior Contractors

• Tanseisha
• Nomura Co.
• Space Co. -乃村工藝社
• 丹青社

Design Firms

• Nikken Sekkei
• IAO
• GARDE
• Strickland
• HBA
• Gensler

Desirable Certifications

One or more of:

• 一級建築士
• 二級建築士
• 1級建築施工管理技士
• 2級建築施工管理技士
• 1級電気工事施工管理技士
• 監理技術者資格
• PMP
• Project Management Professional
• 認定ファシリティマネジャー (CFMJ)