Job Description

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1300 specialists throughout 16 offices across the UK and Ireland.

Job Purpose

Provision of property management accounting services for our Occupiers Services clients, ensuring that financial reporting is provided in line with Colliers best practice procedures and client requirements, in an accurate and timely manner. The role is working on one of our largest Occupier Services clients, assisting the Team Leader and working within a team of ten members of staff. The role includes period end reporting, liaising with the Client, Landlords and Tenants and a proactive approach to continuing improvement in providing accounting services.

Main Responsibilities

• Maintaining the property management database (Tramps)
• Regular reporting to clients using property management database
• Assisting in producing approximately 20 double entry journals at month end
• Quarterly VAT reporting
• Working with the client on variance analysis when all month end journals have been posted
• Reports to be delivered in a timely and accurate basis, ensuring all deadlines are met
• Raising head lease charges and reconciling them to rent/service charge demands received
• Producing funding requests for clients
• Arranging prompt settlement of all sums to landlords via online banking systems
• Raising tenant demands for rents, service charges and ad hoc charges
• Supervising credit control activity and arrears reporting
• Paying over rent receipts to clients
• Providing regular and other ad-hoc analysis using Excel
• Dealing with tenants and landlords, and responding to their queries
• Working closely with our London and regional-based surveying colleagues
• Working closely with the in-house Cashiering and Credit Control teams
• Performing bank reconciliations
• Attending client meetings
• Always representing the Company in a professional and client-focused manner
• General administrative duties, along with any other task that may reasonably be required

Key skills

• Previous use of a recognised property management accounts package, ideally Tramps
• Strong knowledge of Excel (at least to intermediate level) including Vlookups and Pivot Tables
• Excellent organisation and communication skills, both oral and written
• A professional and organised approach to work
• A positive and helpful attitude within a team environment

Qualifications and experience

Ideally educated to A level/degree level. Previous experience of dealing with Occupier Clients would be preferable

Additional Information

Please tell us what would help you take part and give enough practical detail for us to arrange it. We will handle your request confidentially, and it will not affect how you are assessed. We make reasonable adjustments in line with the Equality Act 2010.

At Colliers, we empower people to perform at their best. As a Disability Confident Employer, we want every candidate to feel welcome. If anything would help you take part in our process, such as extra time or rest breaks, step-free access, or a different interview format, please tell us in your application. You are not expected to share a diagnosis or medical history.

Colliers is proud to be an equal opportunities employer. We do not discriminate based on age; disability; gender; gender reassignment; marriage and civil partnership; pregnancy and maternity; race (including colour, nationality and ethnic or national origins); religion or belief; sex; or sexual orientation. We also value diverse experience and neurodiversity.