Job Description

Education/Certification:

• Preferred: Bachelor's Degree in Business Administration or the equivalent of three (3) years of school district purchasing experience
• Required: High School Graduate.
• Preferred: Active member of the Texas Association of School Business Officials (TASBO). Prefer TASBO certification or pursuing certification.

TECHNOLOGY PROFICIENCY: LEVEL 2 � PROFICIENT (use of)

• Applied use of computer operations
• Applied use of software productivity tools
• Applied use of e-mail
• Applied use of printers
• Applied use of lob-related financial and student management systems
• Applies use of multimedia tools
• Applied use of electronic file management
• Applied use of Technology Applications TEKS
• CCISD Acceptable use Policy and Technology Ethics/Etiquette

EXPERIENCE:

• A minimum of 3 years' procurement, Contract administrating and/or accounting experience required. Procurement experience in either an institutional/government or school district environment or a combination of both is preferred. Proven track record in managing multi-million-dollar acquisitions. Demonstrated competency in vendor relations including high stake negotiations.

SPECIAL KNOWLEDGE:

• Experience with a computerized purchasing system
• Must be technically oriented to the extent that he/she is able to analyze and compare technical or manufacturers specifications, ability to produce quality work under pressure; must be able to communicate effectively with vendor community as well as school district personnel; knowledge of business purchasing law, business math, basic accounting and general business administration with emphasis on discounts, terms of payment, freight terms and inventory techniques are preferred
• Effective communication and interpersonal skills
• Proficient skills in MS Word, Excel, Power Point, Access, Procurement Applications, Job- related Multimedia Tools and Electronic File Management
• Ability to use personal computer, network files, and electronic purchasing systems is required

Function

Reports To:

Director of Purchasing and Distribution

Responsibilities:

Under the direction of the Director for Purchasing is responsible for the following duties:

• Assist Departments in preparing RFPs, RFBs, RFQs, and Quote for solicitations for Districtwide initiatives.
• Assist the Director in preparing multi-million-dollar high visible RFQS and RFP for Health Insurance, Health Consultants, Supplemental Health categories, Workers Comp, and Property Insurance
• Assist the Director in setting up interviews and evaluation meetings for all multi-million-dollar procurement categories
• Assist in preparing and Purchasing Manual and administer Purchasing training as needed Districtwide
• Assist other buyers in preparing all Construction, Engineering, and Architectural Contract for all Major Maintenance Projects Districtwide.
• Assist other buyers in preparing all Board Transmittals for all Major Maintenance projects that require board approval
• Approves, receives requisitions including inquiries from District personnel primarily for furniture and instructional supplies
• Reviews the requisition for accuracy to insure that it is properly prepared with special attention to the requested delivery date
• Assist in preparing bid specifications and/or advertisement, change-orders and schedules pre-bid conferences
• Uses the bid inquiry to contact vendors by telephone or email for price information, terms, conditions, delivery, and other related information to complete the transaction
• Receives sealed bids and prepares bid analysis, utilizing MS Excel or Access bid tabulation spreadsheets
• Recommends appropriate vendor
• Prepares Board agenda items
• Finalizes and executes purchase orders
• Assists requestors in identifying and evaluating alternatives
• Searches for new sources of supply
• Interviews sales representatives and qualifies vendors
• Interfaces with accounts payable in resolving invoicing problems
• Designs and conducts District-wide training on proper purchasing related procedures including fixed assets and donations
• Reviews draft Board agenda items for any corrections, additions, or deletions
• Negotiates with vendors to obtain optimal services at favorable prices
• Works with campus leadership to identify furniture and equipment replacement needs
• Acts as the primary liaison in coordinating with Finance to resolve invoice/purchase order issues
• Ability to analyze complex inter-related issues and provide alternative solutions
• Analyzes data and creates detailed spreadsheets, charts, graphs for professional presentations to Board of Trustees
• Creates opportunities with business partners in support of District related events and organizations
• Responsible for processing campus vending machine reimbursements
• Responsible for viewing and approving requisitions for the following categories
• Selling and purchasing of Property
• Health Insurance
• Property Insurance
• Worker Comp Insurance
• Student Insurance
• Deferred Compensation
• Supplemental Health Insurance
• And all million dollar and higher visibility projects
• Custodial Supplies
• Food Services
• Warehouse Stock Room Supplies
• New School Office and Classroom Furniture for new schools
• Districtwide Furniture replacement projects
• Districtwide Equipment Repairs
• Districtwide Marquee Repairs
• Instructional Services

ADDITIONAL RESPONSIBILITIES:

• Performs other job-related duties as assigned
• Special projects assigned by Director

WORKING CONDITIONS:

• Ability to manage multiple time sensitive tasks and meet established deadlines; ability to work in a positive and professional manner under stress; ability to analyze complex issues; ability to communicate effectively both in verbal and written form; ability to maintain accurate and auditable records; ability to maintain composure when working with frustrated customers and vendors.

Physical Demands/Environmental Factors:

• Ability to receive information and/or instruction from internal/external customers through spoken expression.
• Ability to manipulate tools/equipment/keyboards.
• Ability to convey information and/or instruction to internal/external customers through spoken expression.
• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.
• Ability to see detailed information, naturally or with correction.

The foregoing statement describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

For assistance or more information, see our Jobs and Applications Page

or you may contact:

CCISD Human Resources - (361) 695-7250

Auxiliary Applicant Tracking / Applications

CCISDhr@ccisd.us

CCISD Human Resources

801 Leopard

Corpus Christi, Texas

(Please include the Job Posting Number with any correspondence.)

Salary: CLER/408: $25.00 minimum/hour (individual salary calculation is based on applicable experience)

See the CCISD Salary Schedule handbook for information regarding initial salary placement.

Days: 226