MAJOR DUTIES AND RESPONSIBILITIES
• Review Purchase Request (PR) and Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness with regards to acquisition and technical applications.
• Lead pre-bid conferences, and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information for management approval and award.
• Maintain all files and data relating to POs, BPAs and contracts as appropriate.
• Accomplish procurement and contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating the signature of delivery notes and completion/acceptance certificates, resolving non-conformances (returns, shortages, overages and quality issues), preparing expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies etc. in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintaining the applicable tracking files.
• Coordinate administrative requirements as necessary for conducting day-to-day business including the development and submission of reports.
• Support procurement audits and be available to assist in all inspections and reviews.
• Interface with functional organisations/vendors to obtain information regarding products, specifications, quality and price etc.
• Interpret, apply and ensure compliance with import/export regulations.
• Develop new vendors, obtain pricing information, and conduct market surveys for proposal development and management initiatives.
• Prepare required documents and coordinate with the Security section to obtain gate pass approval for vendors.
• Travel to other locations to perform duties when required.
• Maintain the confidentiality and security of all company documents.
• Support other employees of the Contracts and Procurement Department in fulfilling their roles.
Launched in November 2019, the UAE’s EDGE is one of the world’s leading advanced technology groups, established to develop agile, bold and disruptive solutions for defence and beyond, and to be a catalyst for change and transformation. It is dedicated to bringing breakthrough innovations, products, and services to market with greater speed and efficiency, to establishing the UAE as a leading global hub for future industries, and to creating clear paths within the sector for the next generation of highly-skilled talent to thrive.
With a focus on the adoption of 4IR technologies, EDGE is driving the development of sovereign capabilities for global export and for the preservation of national security, working with front-line operators, international partners, and adopting advanced technologies such as autonomous capabilities, cyber-physical systems, advanced propulsion systems, robotics and smart materials. EDGE converges R&D, emerging technologies, digital transformation, and commercial market innovations with military capabilities to develop disruptive solutions tailored to the specific requirements of its customers.
Headquartered in Abu Dhabi, capital of the UAE, EDGE consolidates more than 35 entities into six core clusters: EDGE Commercial, Platforms & Systems, Missiles & Weapons, Space & Cyber Technologies, Technology & Innovation, and Homeland Security.
