Job Description

Are you an experienced Personal Assistant who thrives in a fast-paced, customer-focused environment? Do you enjoy collaborating across teams, managing multiple priorities and making things run smoothly? If so, this secondment opportunity in Pharmaceutical Sciences could be a great next step.

Pharmaceutical Sciences was established in January 2016 and is now a team of 400 people across four sites (Gothenburg, Macclesfield, Cambridge, Boston), bringing a broad set of specialist skills and cutting-edge science to influence the design of new molecules and early clinical trials. 

We are now looking for a skilled PA to join us in Pharmaceutical Sciences. This role will be based at our R&D site in Gothenburg, Sweden. With more than 3,000 employees from over 70 countries, our vibrant Gothenburg site is a truly inspiring place to work. This is an exciting temporary opportunity with an anticipated start date as soon as possible and running until 31 December 2027.

The role

You will provide high-quality administrative support to Senior Managers, while also offering broader departmental support to managers and colleagues across the function. You will play an important role in enabling smooth day-to-day operations, supporting effective collaboration and helping the team work efficiently across sites and time zones.

Typical responsibilities

• Provide PA support to two or more Pharmaceutical Sciences senior leaders, including complex calendar management, scheduling and co-ordinating virtual and face-to-face meetings, prioritising calendar conflicts and coordinating across multiple international time zones.
• Arrange domestic and international travel, including multi-location itineraries, and manage accurate and timely expense reporting.
• Manage purchasing and invoicing activities, including vendor creation, raising purchase orders in Coupa and tracking payments through to completion.
• Maintain and develop expertise in relevant IT, travel booking and communication systems, and coach colleagues where appropriate.
• Coordinate candidate interviews and support onboarding activities for new hires.
• Manage the MYTIME compliance follow-up process, ensuring timely coordination and completion of required actions.
• Support RBU processes, providing administrative coordination and assistance as needed.
• Support and track PhSci collaborations/grants, helping to set up PO’s, manage spend and communication with internal and external stakeholders.
• Lead or contribute to special projects and take on other duties as required.
• Set up and maintain Microsoft Teams folders and file structures for new projects, ensuring clear organisation, appropriate access permissions and effective collaboration from project initiation.

Essential skills and experience

• Openness to AI adoption and willingness to use AI tools to improve efficiency, collaboration and ways of working.
• Excellent organisational skills, with the ability to manage multiple projects and tasks simultaneously, identify priorities and ensure work is completed accurately and on time.
• Ability to provide a high-quality, professional support service and work independently with limited day-to-day direction.
• Strong relationship-building skills, with the ability to establish and maintain professional networks across administrative teams and cross-functional groups.
• A flexible and collaborative approach, working with other administrators in Pharmaceutical Sciences to share tasks and balance workload across the team.
• A proactive mindset, with the confidence to challenge the status quo, look beyond the immediate role and identify opportunities to improve ways of working.
• Experience handling sensitive information confidentially and with discretion.
• Excellent written and verbal communication skills in both English and Swedish.

We are looking for someone who enjoys supporting a wide range of stakeholders, understands different needs and priorities, and values being part of a collaborative and supportive team.

Why AstraZeneca?

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

At AstraZeneca, we are dedicated to being a Great Place to Work. You will be empowered to push the boundaries of science and spark your entrepreneurial spirit. This is a place where you can make a difference to medicine, patients and society, within an inclusive culture that champions diversity, collaboration, lifelong learning, growth and development. We are on an exciting journey to pioneer the future of healthcare.

Onsite position

When we bring different teams together in the same room, we unlock bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That is why we work from the office. At the same time, we recognise the importance of individual flexibility and aim to balance business needs with flexible working arrangements. Join us in our unique and ambitious world.

So, what’s next?

Are you already imagining yourself joining us? Good, because we can’t wait to hear from you!

Please submit your application, including your CV and cover letter, no later than 30 September, 2026. Please combine your cover letter and CV into a single document before uploading.

Date Posted

16-Sept-2026

Closing Date

30-Sept-2026

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.