Job Description

Senior Business Administrator I

Agency

Texas A&M University Health Science Center

Department

CLRC Finance Centralized

Commensurate

Bryan, Texas

Staff

As one of the fastest-growing academic health centers in the nation, Texas A&M Healthencompasses five colleges andnumerouscenters and institutes working together to improve health through transformative education, innovativeresearchand team-based health care delivery.

What we want

The Senior Business Administrator I provides professional accounting and managerial expertise, oversees business operations for assigned departments, offices, divisions or agencies which include hiring employees, negotiating contracts, addressing budget matters, understanding general business operations, and guiding work teams.

What you need to know

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience.

• Eight years of related experience in general office, accounting, or personnel operations, including related supervisory experience.

Preferred Qualifications

• Working knowledge of TAMUS/TAMU Policies, Regulations and SAP’s.

• Working knowledge of word processing programs, spreadsheets, database programs, Adobe, Aggie Buy, Canopy, CONCUR, FAMIS, Flywire and iPayments

• Simulation, healthcare and/or academic environment familiarity

• Experience in multiple site office locations

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, and database applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

Responsibilities

Financial Management and Oversight

• Manages the financial and business activities of the department.

• Tracks and analyzes budget/financial activity, providing periodic status reports to include available balances, reserves, and operating expenditures.

• Reviews and approves account reconciliations.

• Oversees annual fiscal year closing activities and works with department head to establish new fiscal year budgets.

• Manages fiscal activities to include working with allocations to and from the department.

• Prepares annual university budget documents and submits to department head and college for approval.

• Monitors the department’s financial condition and implements corrective actions as needed.

• Compiles information and prepares financial reports on a regular and periodic basis for department faculty as it relates to their research activities.

• Serves as additional signer for department business transactions.

• Serves as point of contact between department and college leadership for all financial matters related to the department.

Budget Development and Analysis

• Prepares and maintains operating budgets.

• Forecasts needs and plans, formulates, analyzes, and presents financial and administrative data.

• Develops budget projections and performs analyses of resource allocations and operating fund requirements.

• Serves as a member of the Academic Affairs budgeting team, assisting with internal template updates, allocation tracking, and recordkeeping.

• Provides budgeting, financial planning, and forecasting assistance to senior leadership, colleges, and departments.

• Researches, creates, prepares, and maintains complex financial management reports for senior leadership.

• Develops goals and objectives for budgeting processes.

• Identifies, collects, and reports data to assist with strategic planning.

Financial Compliance and Reporting

• Ensures accountability for department’s large volume of receivables related to multiple service centers within the department.

• Monitors all business activities for compliance with system policies and university rules.

• Interprets system policies and university regulations and communicates updates as it relates to business practices.

• Oversees the preparation of the annual rate studies for the department services.

• Serves as liaison with various campus and system entities, including human resources, purchasing, and risk management.

Staff Supervision and Development

• Supervises the financial team, including planning and directing all business-related activities.

• Manages performance evaluation processes and implements employee training and development programs.

• Resolves staff conflicts and oversees disciplinary actions.

• Ensures duties are appropriately aligned and distributed within the team.

Operational Improvement and Policy Implementation

• Identifies and proposes solutions to business-related needs and complex financial problems.

• Implements and audits business procedures and trains staff on new and existing procedures.

• Provides advice on administrative and fiscal procedures.

• Develops and recommends policies, procedures, and guidelines.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.