Job Description

About the Role:

Our client is seeking a motivated, detail-oriented and organized individual to support its operational and administrative activities. In this role, you will work on maintaining budgets for complex and multi-faceted grants, tracking expenditures, monitoring contracts and sub-agreements, event management, and other administrative, operational, and support tasks as needed.

Duration: 1 year as term hire (extendable based on performance and project
requirements)

Key Responsibilities:

A. Financial Management (30%):

• Update and maintain project budgets utilizing the organization's budgeting and forecasting software (TM1).
• Work closely with the Operations Manager to maintain the accuracy of budget forecasting and minimize variance from planned targets.
• Actively coordinate and collaborate with the accounting team, payments team, HR and other program teams.
• Coordinate with the program team for completion of timesheets, expense
  reporting, etc.
• Coordinates with project teams to support their ad hoc financial expenditures for outreach, communication/engagement and delivery efforts.
• Ensures team compliance with terms and conditions of complex grant and contract agreements.

B. Contracts Management (30%):

• Process documentation for agreements, contracts, sub grants, work
  authorizations, and purchase orders.
• Monitor performance against contract requirements.
  
• Work with partners to help them understand and meet sub grant and contract requirements.
• Maintain supporting reports throughout the duration of contracts and sub grants.
• Process invoices and payments for partners in compliance with the organization's policies.
• Provides guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants.

C. Conference, Event & Travel Support (20% time)

• Coordinate conference and event logistics for domestic and international workshops, including venue and catering, equipment/translators etc.
• Provide travel and visa support to the team.
• Supports teams with financial management for conference and event logistics as needed, including participant travel

D. Administration (20% time)

• Coordinates and schedules team meetings and assists in coordination of team's annual planning processes
• Update and maintain new hire staffing information with operations
• Coordinate recruitment and manage onboarding of new staff members and interns, if needed.
• Manage various program, department, and organizational trackers
• Other duties may be assigned

Qualifications & requirements we seek:

• Bachelor's or master's degree in a related field (i.e. Business, Finance, Economics, Accounting)
• 5 -7 years of relevant, full-time work experience, preferably in financial management, budgeting, administration, or nonprofit operations.
• Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines.
• Attention to deadlines particularly with regard to grant compliance and monitoring sub grant and contract relationships.
• Strong process orientation with sensitivity to quality, timelines, and organizational systems.
• Strong writing, database management, and proofreading skills.
• Excellent written and oral communication skills, including the ability to work well in a team.
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, Zoom), and CRM database (Salesforce).
• Budgeting experience with Excel, or other budgeting software is highly desirable.
• Ability to work independently with minimal supervision.