Job Description

UIC Arctic Operations & Development seeks a detailed-oriented Senior Billing & AR Specialist to support operations by handling most billing & AR functions and producing financial statements.

Responsibilities

Essential functions will include:

• Assist in the daily administration and support of new and ongoing projects including project setup, organization and coordination of project documentation for multiple projects.
• Perform detailed review over project costs on a weekly basis.
• Prepare and review project invoicing with Project Managers and Project Coordinator on a monthly basis.
• Assist in the review of Requisitions, Purchase Orders and Subcontracts as needed.
• Assist with month end close by reviewing GL accounts, preparing journal entries, preparing WIP schedules and Financial Statements.
• Assist with credit card purchases and review of monthly reconciliations.
• Assist with the preparation of Annual Budgets.
• Supervise project coordination staff by assigning tasks, ensuring accuracy of tasks and providing feedback.
• Assist the AO&D Accounting group with annual audit prep and other duties as needed.
• Monitor aging reports and ensure timely collections.
• Follow up on outstanding receivables with Project Managers and customers.
• Ensure billing and AR processes comply with GAAP and company internal controls.

Knowledge and Critical Skills/Expertise:

• Excellent communication and time-management skills.
• Organization skills.
• Strong attention to detail.
• Computer Literate and competent in the use of Excel spreadsheets, Word and Microsoft Outlook.
• Punctuality and good attendance is essential.
• Strong interpersonal and communication skills with the ability to perform in a fast pace environment.
• Valid Driver's license with good driving record.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• The ability to read and understand information and ideas presented in writing.
• The ability to communicate information and ideas in writing so others will understand.
• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Performing day-to-day administrative tasks such as maintaining information files and document processing.
• Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
• Developing constructive and cooperative working relationships with others and maintaining them over time.

Qualifications

Minimum Qualifications:

• BA/BS in Accounting or Finance.
• Minimum of three (2) years accounting experience plus previous project accounting experience required.

Preferred Qualifications:

• Sage 300 experience.
• Advanced skills in Microsoft Office Suite – Excel, Outlook and Word.

Physical and Mental Demands:

• Position is that of a sedentary nature.
• Must be able to use standard office equipment.
• Must be able to lift and carry files weighing up to 10 pounds.
• Sitting at a computer for long periods of time.

Working Conditions:

• Work is typically performed in a professional office environment.

• Extended periods of computer use and screen time.

• May be required to work beyond normal business hours during peak periods (e.g., audits, budgeting, board meetings).

• Must maintain confidentiality and professionalism when handling sensitive financial and corporate information.