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Reporting to the Manager, Space Strategy, the Senior Associate, Facilities - MAC is responsible formanaging and ensuring successful and timelyexecution of office space reconfigurations, people moves, adds and changes and supporting the planning and delivery of tenant improvement projects to support the OMERS and Oxford Head Office at 100 Adelaide.
MAC Responsibilities:
Manage, oversee, and coordinate all project deliverables related to office space requirements including reconfigurations, moves, adds and changes (M.A.C.)
Ensure the successful delivery of projects, on time and on budget
Consult with Network and Global Client Services Teams tocommunicate requirements and ensure complete understanding of the projects
Develop the appropriate space strategies to accommodate employees during construction phase (Using either swing space or phased approach)
Develop schedules, clear communications, and timelines for effective relocating of staff and contents
Manage and coordinate the facilities team support, andor third-party vendors for execution of M.A.C Requests.
Develop and maintain strong relationships with key stakeholders (internal and external)required for project execution
Monitorproject work during implementation/construction phaseto ensure adherence to timelines, quality standards, budgets,and all other related requirements
Ensure projects comply with regulatory, environmental, health and safety requirements and incorporate sustainable practices (disposal and re-use), where possible into the M.A.C. delivery process
Manage, coordinate,and negotiate furniture deliveries and services with vendors and trades
Accountable for issue resolution and ensure a strategy for escalation when required relating to officespacereconfiguration and build outs
Prepare detailed documentation to obtain approval from Business Ownersincludingfurniture, fixtures, installations,and other services
Provide the Space Strategy team & leaderswith regular status reports regarding M.A.C. requests and building occupancy
Facility Operations and Administration Responsibilities:
Receive and action requests for building access (onboarding, off boarding, guest access and temporary access) and facility related activities and/or email requests from business groups to be incorporated into overall space planning
Act as first point of contact, for Security and Building Operations when coordinating M.A.C. activities
Prepare preliminary budget numbers to support the department budget
Review, process, code and reconcile all departmental invoices through Basware Accounting system (OMERS and Oxford)Manageissue resolution and escalate when required
Manage Spreadsheet to include vendor and furniture inventories to support the quality and sustainability practices for the Space Strategy department.
Manage Detailed Art Catalogue for Management and Senior Executives
To succeed in this role, you bring the following:
Deliver a high level of customer service and professionalism while managing competing activities with the ability to pivot when necessary to ensure service satisfaction
Excellent interpersonal, communication skills both oral and written to communicate with both internal and external stakeholders.
Exceptional organization skills; multi-tasking; ability to self-manage competing priorities; meet tight deadlines and attention to detail and accuracy.
Strong decision-making skills and a results-driven approach.
Consistently demonstrate flexibility and adaptability when dealing with various inquiries.
A team player who collaborates well with others.
Education and Experience:
College Diploma, Facilities Management studies preferred
6-7 Years of work-related in a high-paced, office operations support, with experience in a facilities role and supporting the planning and delivering of facilities moves, adds and changes projects a requirement
Working expertise of various furniture systems, interiors, as well as expertise in project management, move management, scheduling, negotiation, budgeting
Computer Skills, proficient in MS Office, PowerPoint
Familiarity with AutoCAD is a requirement
This posting is for an existing vacancy.The expected salary range for this position is $72,000.00 - $108,000.00 per year, prorated based on the term of the contract.
You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.
Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with C$140.7 billion in net assets as at June 30, 2025.
With employees in our offices in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe, OMERS invests and administers pensions for over half a million active, deferred and retired employees of 1,000 municipalities, school boards, libraries, police and fire departments, and other local agencies in communities across Ontario.
