Job Description

Job Posting End Date:

Worker Type:

Maximum Term/Fixed Term (Fixed Term)

Take on responsibilities for the performance of the Administration Team ensuring a high-quality service for timely and accurately property and administrative work.

YOUR JOB RESPONSBILITIES

- Planning:

• Advising and supporting Lead & Manager to develop strategies and operational objectives of the Admin & Facilities department to meet the requirement of NAB standards.

• Handle budget and financial planning for office expenses.

- Producing Standard Operating Procedure, Guidance of Property & Office Admin:

• Prepare and implement office policies and procedures, guidelines of Admin & Facilities department.

• Working continuously to improve processes, systems to facilitate the simplification.

- Responsible for Admin work

• Providing an oversight of a wide variety of administrative tasks and cross-functional support between functional areas.

• Accountable for managing operations cost including electricity, water, transportation, travel, etc and controlling cost within the approved budget.

• Ensuring daily/weekly/monthly purchase requisitions and purchase – to – pay function. Taking responsiblilities on new purchase or liquidation.

• Maintaining an accurate filing and data tracking. Ensured maintenance of records meet policies, procedures, and guidelines.

• Arranging daily admin support for mailing courier, service lift registration, flight ticket, hotel accommodation and visa, transportation etc

• Checking all invoices for appropriate documentation and approval prior to payment (stationery, mailing, taxi, bike parking...). Ensure the payments are timely paid.

• Supervising the settlement of payment claim for travel, transportation, meals with guests/visitors.

• Assisting in organizing and coordinating company events such as Company’s anniversary, Team Building, Year-end Party, Workshop, etc.

• Ensure office supplies such as F&B, stationery, medicine are always in stock and ready for daily use

• Assuring all the contracts/agreements are signed timely and renewing on time.

• Preparing report (occasionally/monthly/quarterly/halfly/yearly).

• Performing any other ad-hoc duties assigned by the People Leader from time to time.

- Responsible for Property and Office Management

• Responsible for setting up the management system and deploying the operations during pre-opening to official opening of the Office.

• Responsible for the office operations in terms of Office hygience, Reception, Pest control, green environment, Office Maintenance, Fire & Security.

• Overseeing the maintenance to ensure the office is being kept in a smooth operation.

• Maintaining a clean office to provide safety and productive workplace.

• Assuring the tidiness of the reception counter and conference/meeting rooms.

• Arranging regular/ocational sterilization services and remedial work when required.

• Conducting daily and periodically office health check inspections and maintaining an adequate inventory of office supplies.

• Promptly handling any issues regarding maintenance or service requests and having quick support or solutions, passing along urgent matters to the Lead and Manager, when appropriate.

• Ensuring the filing records meet policies, procedures, and guidelines.

• Providing leadership, responsiveness, and creativity in finding solutions.

• Performing any other ad-hoc duties assigned by the People Leader.

YOUR SKILLS AND EXPERIENCE

• Above 4 years of working experience

• Bachelor's Degree (preferred in Business Administration/English Literature)

• Knowledge of Property management and Admin Management

• Asset management, Property management

• Individual work and Teamwork

• Problem solving, Time management, Negotiation skills

• Open-minded, Thoughtful and detail-oriented, Well-organized, Can-do attitude

• MS Office (Word, Excel, PowerPoint…)

• English proficiency both in speaking and writing.

• Good communication skills

• Work independently and teamwork

THE BENEFITS AND PERKS

We appreciate and reward our colleagues who do great work every day – from excelling for our customers, to taking ownership of an issue to get it resolved. Here’s how we support our people with a range of exclusive benefits.

1. Generous compensation and benefit package

• Attractive salary

• 20-day paid annual leave and 7-day paid sick leave

• 13th month salary and Annual Performance Bonus

• Premium healthcare for yourself and family members

• Monthly allowance for team activities

• Premium welcome kit and occasional gifts of appreciation

• Extra benefits on your work anniversary

2. Exciting career and development opportunities

• Large scale products with modern technologies in banking domain

• Clear roadmap for career advancement in both technical and leadership pathways

• Access to digital learning platform such as Udemy

• Consistent and high-quality leadership training through the Distinctive Leadership program (DLP)

• Specialist capabilities and accreditations in key skill areas such as Cloud Engineering, Digital, Data, Security and SREs (Site reliability engineers)

• Sponsored English course with native teachers

• Opportunity for training in Australia

3. Professional and engaging working environment

• Hybrid working model and excellent work-life balance

• State-of-the-art & modern Agile office

• Food and beverages in the office pantry

• Employee Assistance Program to improve your physical and mental health

• Annual team activities and company events

• A solid and talented team behind you – great people who love what they do

A DIVERSE AND INCLUSIVE WORKPLACE WORKS BETTER FOR EVERYONE

We know that our people make us who we are. That's why we have built a culture of respect – where everyone feels valued and appreciated for being their true authentic selves at NAB. With our focus on inclusion and diversity, and in partnership with our Employee Resource Groups, NAB is a place where First Nations colleagues, colleagues of all genders, sexualities and ages, carers and colleagues with disability, and colleagues from all cultures, races and religions have the opportunity to thrive, connect and grow.

We are intent on providing an environment where you can work your way. Ask about our many flexible work options and please let us know if we can provide any adjustments throughout the recruitment process.

CLOUD-FIRST

NAB is undergoing an exciting "Cloud First" technology transformation by taking advantage of the latest tools and techniques used by leading technology and digital companies globally. But it’s not just about the Tech, we are also investing heavily in our people, so if you have an appetite to learn, grow and elevate others around you, this is the place for you!

If this excites you, let's have a chat over a cup of coffee!

It's more than just a career at NAB!

We believe in people with people and dreams, and we want you to achieve your aspirations. More than just a career, NAB Vietnam offers you a flexibility to balance your work - life, the opportunity to grow as professionals, people and a complete set of well-being offerings. If you have an appetite to learn, grow and elevate others around you, this is the place for you.

IT'S MORE THAN MONEY

We naturally also provide a very competitive remuneration package but a career with us is about a lot more than money. We believe in people with ideas and dreams, and we want you to achieve your aspirations. We will work together to deliver exceptional products and outcomes that push the limits of our own aspirations. Our passion for creating value and exceeding our customers' expectations means we are constantly striving to redefine our standards of excellence. You will have our backing to develop and our encouragement to explore, realize and reach your full potential.