Job Description

Key Accountabilities

• Manage automated invoicing processes, ensuring the accurate and timely generation and distribution of invoices to clients using billing software or ERP systems.
• Perform manual invoicing tasks for specialized or non-standard transactions, verifying billing details, and liaising with internal teams to resolve discrepancies.
• Cash application as per payment received from customers.
• Bank reconciliation.
• Collaborate with sales, operations, and other departments to ensure accurate invoicing and timely billing of products or services rendered.
• Maintain billing records and documentation, ensuring compliance with company policies, accounting standards, and regulatory requirements.
• Investigate and resolve billing inquiries and discrepancies from clients or internal stakeholders, providing timely and accurate responses to inquiries.
• Assist in the development and implementation of billing procedures, workflows, and controls to improve efficiency and accuracy in the billing process.
• Generate billing reports and analysis as required, providing insights into billing trends, outstanding balances, and revenue recognition.
• Stay updated on industry trends, best practices, and regulatory changes related to billing and invoicing processes, ensuring compliance and continuous improvement.
• Coordinate with relevant authorities and stakeholders to manage pilot compensation calculations, process owner expenses for vessel operations, and handle T/C (Time Charter) hire charges billing, ensuring accurate invoicing and timely payment while adhering to billing procedures and contractual agreements.

Qualifications, Experience, and Skills:

Essential:

• Bachelor’s degree in finance, accounting, or a related field.
• 4-6+ years of relevant experience in finance and accounting
• Effective communication (fluent in English) and interpersonal skills.

Desirable:

• Experience in shipping/logistics company
• Familiarity with NAV