Job Description

Senior Associate, Accounts Payable, AFGHS

About Palladium:

Operating in over 50 countries, Palladium is a global consulting and implementation company working in partnership with governments, businesses, investors, and communities to design and deliver solutions that create lasting positive impact. We address some of the world’s most complex challenges across infrastructure, economic growth and natural capital, health, energy, climate and environment, and digital transformation—strengthening systems, institutions, and markets to support inclusive and sustainable development. Our more than 2,200 staff worldwide work as trusted advisors across diverse contexts, combining deep technical expertise, implementation techniques, and innovative technology to deliver locally informed, client-focused solutions that help organizations achieve measurable, sustainable impact.

Palladium is part of GISI’s global family of companies, which aims to create solutions for the world’s most complex challenges. With annual revenues of $14 billion, GISI’s approximately 15,000 employees are engaged in projects across 100 countries worldwide providing construction, program/project management, and engineering consulting services.

This Opportunity:

Palladium is hiring a Senior Associate, Accounts Payable to join the Americas Financial Management team to support the America First Global Health Strategy (AFGHS) Project. It is a country-led, performance-managed transition approach to implementation that ensures continuity of investments, sustains lifesaving services, and strengthens integrated, government-owned health systems to maintain gains and achieve resilient, country-owned outcomes. AFGHS is a milestone-based global project funded by the U.S. Department of State, Global Health Security and Diplomacy division prevent, detect, and respond to infectious diseases, lead U.S. diplomatic engagement, and integrate global health security into national security and foreign policy.

This role is responsible for processing and reviewing invoices, preparing payments in our bank accounts, performing reconciliations, and supporting vendors.

Please note this is a project role with an end date of September 30, 2027, but has the option to be extended should additional client funding be made available and staff performance is excellent.

Location:

The position is based in Palladium’s Arlington, VA office within our Americas region. Candidates must be authorized to work in the United States to be considered.

Palladium supports a hybrid working model with 3 days in office, 2 days from home.

Compensation:

The annual base salary for this position is expected to range from $76,000 to $80,000. Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium’s business or organizational needs.

Reporting and Supervision:

The role will report directly to the Manager, Billing

The role may be required to liaise closely with:

• Global Finance and Accounting team
• Project Management Teams
• Vendors and staff
• Tax Authorities and other Government or official authorities, both domestic and offshore
• Professional service providers
• Regional and Project Directors, the Operations Group, other company units, and professional service providers

Primary Duties and Responsibilities:

The Senior Associate, Accounts Payable is primarily responsible for the accurate and timely recording of vendor invoices, intercompany charges and costs, and corresponding payments in accordance with applicable terms and internal controls.

The position will:

• Process vendor invoices, employee travel expenses, purchase vouchers, corporate credit card statements, and other Accounts Payable transactions for foreign subsidiaries
• Review and approve purchase vouchers prepared by other AP staff, ensuring transactions are accurate, properly authorized, and correctly coded
• Match purchase orders and authorization documentation to invoices and prepare vouchers for accurate data entry
• Prepare vendor and employee payments, including ACH and wire transfers, and provide payment notifications
• Set up and maintain vendor records in Costpoint, ensuring accurate and reconciled information for year-end Form 1099 reporting
• Reconcile vendor statements, AP sub-ledgers, general ledger accounts, and AP, prepaid, and advance accounts
• Maintain advanced spreadsheets, organized electronic AP records, and financial reports requested by management, HR, and Finance
• Respond promptly and professionally to vendor, supplier, and employee inquiries and resolve payment or invoice issues
• Support AP policy and procedure improvements, audit documentation requests, and other Finance and Accounting activities as needed

Essential Criteria:

• Experience using Deltek Costpoint
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy, with a consistent approach to reviewing and validating transactions
• Proactive and resourceful, with the ability to resolve complex Accounts Payable issues involving vouchers, vendors, and employees
• Ability to work effectively both independently and collaboratively while maintaining professional and respectful communication
• Ability to communicate effectively across diverse cultural and professional environments
• Strong administrative, organizational, and planning skills, with the ability to manage multiple priorities
• Strong proficiency in Microsoft Office applications, particularly Excel

Desired Criteria:

• Demonstrated experience in full function of Costpoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls
• Familiarity with fundamental accounting principles and procedures
• Experience with Excel functions including the ability to manipulate data and formatting and a thorough understanding of pivot tables and look up functions, with a preference for a power Excel user

Applications will be accepted on a rolling basis. We encourage you to apply early as the position may close once a suitable candidate is found. Please note that only shortlisted candidates will be contacted.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual, or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.