Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The Role

The Senior Associate – Operations (Valencia, Spain) is a key hire supporting the build-out of Unitas’ operations capability in Valencia. This role will focus on delivering high-quality operational support across core back-office processes, with an initial emphasis on Payments & Transactions and Investor Onboarding.

As Unitas’s first hire in the Valencia office, which is already established and has more than 100 employees based there, the successful candidate will be expected to operate with a high degree of autonomy, taking ownership of their responsibilities while contributing to the establishment of a scalable and efficient local operations function.

This role will report to the Head of Service who is a Director of Apex Unitas and is based in London and will initially have no direct reports but will eventually lead a team of junior employees in Valencia.

The Senior Associate will have a large degree of collaboration with colleagues in London throughout the day.

The position is full-time, permanent and hybrid.

Key Responsibilities

• Execute end-to-end payment processes, including multi-stage data extraction, validation, manipulation, and input across multiple systems in a timely manner, ensuring appropriate controls are followed throughout

• Maintain comprehensive supporting documentation for all payment activity, ensuring auditability and adherence to internal procedures

• Monitor bank account activity, investigate breaks, and resolve transaction queries • Perform detailed data processing across internal systems and banking platforms, ensuring accuracy and consistency of records

• Support reporting of payment and transaction activity to clients, ensuring completeness and integrity of information

• Respond to client and internal queries relating to payments and transactions in a clear and professional manner

Control & Risk Awareness

• Maintain awareness of regulatory requirements, ideally including the UK’s FCA client asset and money regulation

• Ensure adherence to internal policies, procedures, and control frameworks

• Escalate issues and risks in a timely and appropriate manner

Team Build-Out Contribution

• Operate independently as the initial Valencia hire, demonstrating ownership and accountability

• Support the development of processes and documentation to enable future team scaling

• Provide informal guidance and support to more junior team members as the local team grows (initially no formal management responsibility)

• Contribute to building a strong, collaborative team culture in Valencia

Skills & Experience

• Relevant experience in financial services operations

• Background in fund services, custody, or platform operations environments

• Experience working with financial services back-office systems and workflows

• Strong understanding of payments and transactions processes within an operational setting

• Awareness of regulatory environments, ideally including FCA rules and client money requirements (CASS or equivalent)

• Advanced Excel skills, with the ability to analyse and manipulate operational data

Key Competencies

• Attention to detail: Consistently delivers accurate and high-quality work

• Ownership & accountability: Takes responsibility for tasks and sees them through to completion

• Ability to work independently: Comfortable operating as an individual contributor in a growing team environment

• Organisation & prioritisation: Effectively manages multiple tasks and deadlines

• Communication: Clear and professional interaction with internal and external stakeholders

Working Environment

Valencia (Spain) based role with high degree of contact and collaboration with London colleagues

Hybrid working model three days in the office, two from home

English is the required working language

What you will get in return:

• Private health insurance.

• Performance Bonus.

• Award System.

• 27 working days holiday + Public holidays

• Opportunities for professional development.

• Professional Development (CPD) and Study Guidance programs

• Positive and hospitable work environment.

• Opportunity to work with a diverse, agile and global team.

• Exposure to all aspects of the business and cross-jurisdiction.

• A genuinely unique opportunity to be part of an expanding large global business + more

This is a strong opportunity for an experienced operations professional to join Unitas at an early stage of its Valencia build-out. The role offers exposure across a broad range of operational processes and the opportunity to contribute to the development of a new regional capability, while working within a regulated financial services environment.

At Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.