Job Description

Make an impact at the heart of a world-class aerospace organisation

We are seeking a skilled and proactive Assistant to support the Head of Business Unit Aviation Services within Business Area (BA) Aeronautics. If you thrive in a fast-paced environment where teamwork and collaboration are valued, this could be your next opportunity.

Your role

You will be a trusted partner to the Head of BU Aviation Services and a central point of coordination within the BU management team. As Senior Assistant, you will ensure smooth daily operations, support administrative development across the business unit, and collaborate with BA Executive Assistants and the wider administrative network to maintain strong communication flows. You will operate in a fast-growing and transforming organisation, where adaptability and a positive mindset are essential.

Key responsibilities include:

• Providing daily support to the Head of BU, including planning, prioritising, and following up on key tasks and strategic initiatives, in close collaboration with senior assistants and executive assistants across the organisation.
• Managing calendars, travel, correspondence, and administrative processes, ensuring smooth coordination with senior leadership, internal stakeholders, and external partners.
• Coordinating leadership team meetings, including agendas, documentation, and minute-taking, while fostering collaboration across the management team and the senior assistant community.
• Leading and coordinating the BU’s administrators’ network across the Saab Group, driving efficiency, modern ways of working, and strong collaboration among senior administrative colleagues.
• Supporting the Deputy Head of BU and selected employee engagement initiatives, contributing to a positive, inclusive, and engaging workplace culture.

At Aeronautics, we design, develop, and produce cutting-edge aircraft systems and technologies that help shape the future of aerospace. With significant ongoing growth and investment, this is a particularly exciting time to join us. You will work alongside highly competent and innovative colleagues in a forward-looking organisation where transformation, agility, and continuous improvement are part of everyday life — and where your contribution will truly make a difference.

Your profile

You are a structured, service-minded professional with strong communication skills and a natural sense of discretion. You thrive in fast-paced environments, staying positive and solution-focused when priorities change. You contribute to shaping ways of working and building strong internal networks, fostering a workplace where colleagues feel supported and valued. Adaptable and proactive, you take initiative, manage evolving priorities with confidence, and act with integrity and attentiveness.

We believe you have:

• Relevant education in business administration, communication, or a related field, or equivalent experience supporting senior management or complex projects.
• Excellent organisational skills, a strong eye for detail, and the ability to manage multiple priorities in a dynamic environment.
• A proactive, adaptable approach with the ability to embrace change, and strong integrity and professionalism in handling sensitive information.
• Excellent command of both English and Swedish, spoken and written.
• High digital literacy, including proficiency in Microsoft 365 and modern collaboration tools, with interest in leveraging AI to streamline processes, and fostering a positive, collaborative team culture.

Some national and international travel will be required, as well as a driver’s license.

This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,100 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here

Do you want to get to know our business and our people a little bit better? Here you can find some stories told by our employees.

Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement.