Job Description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

The Department

The Transfer Agency department provides a third party fund administration service to numerous fund management companies covering the full range of shareholder servicing functions including dealing, registration, finance and investor services. Transfer Agency is a growing department based over 4 locations Limerick, Dublin, India and Pune. It’s a fast paced environment offering all partners excellent opportunities to grow their careers. The Document Management / Registration Team is responsible for on boarding new clients and investors, whilst managing and maintaining client, investor and agent documentation according to regulatory, compliance and operational requirements.

The Role

The partner will report directly to the Document Management / Registration Team Leader and will be responsible for investor, client and agent documentation where the below responsibilities are carried out within strict data protection, regulation and guidelines. The partner will also be required to support more junior member of the team and be comfortable checking and validating others work. The partner will need to be able to identify optimisation opportunities as well as follow through with implementing these.

Why choose this opportunity within the document management / registration team?

• This role offers the right candidate the opportunity to join a fast paced team within a growing company.
• The partner will be exposed to many teams and departments within Northern Trust while all the time expanding your Transfer Agency knowledge.
• The Document Management / Registration team aims to provide new joiners with a good support network facilitating a smooth integration to the team.

Principal Responsibilities

• Responsible for original documentation received into Transfer Agency, including recording receipt and scanning, ensuring adherence to data protection requirements
• Coordinating investor mailings, including preparation and distribution
• Complying and arranging archiving or destruction of original documentation as required ensuring GDPR requirements are met
• Day to day processing work, quality checks and assurance.
• Day to day oversight or point of escalation for India partners, seeking appropriate information from local management where required
• Client reporting in relation to outstanding documentation requirements
• Workflow queue management and analysis where required
• Achievement of monthly KPIs
• Procedure maintenance following the change control process and complying with all procedures
• To work with the team, internal departments and group projects area on any allocated projects
• Ensure that appropriate segregation of duties controls are in place at all times
• Comply with the regulatory regime in which Northern Trust operates as appropriate to the above role
• Exercise due care and diligence, and ensure that the responsibilities of the role are organised and controlled within the ambit of regulation, compliance and risk management.
• Observe proper standards of market, business and personal conduct, demonstrating integrity in the execution of duties.

Skills / Experience

• Previous financial services experience is desirable
• Knowledge of Transfer Agency incorporating Administration / Registration is an advantage
• Understanding of KYC and AML
• Strong Microsoft Excel, Word, Outlook skills
• Excellent attention to detail, eye for accuracy
• Proactive in terms of identifying opportunities to make improvements and implement same.
• Effective risk management
• Customer Service experience
• Time Management Skills

Work Authorization

Applicants must have the right to work in Ireland at the time of application and for the duration of employment.

Please note that Northern Trust is unable to provide employment permit sponsorship for this role. This includes Critical Skills Employment Permits, General Employment Permits, Intra-Company Transfer Employment Permits, Stamp 1G permissions, and other employment permits under Irish immigration frameworks.

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com, or alternatively you can discuss your individual requirements with the recruiter you are working with.