Job Description

Main purpose

Reporting to the Manager - Global Banking Ops & Customer Due Diligence, the successful applicant will work with team members based in Mumbai, as well as internal colleagues worldwide, to respond to incoming KYC enquiries and requests.

The core duties are the timely receipt and response to incoming queries; providing company data and details in a timely manner, as well as the management of an online electronic database (to which external parties can be granted secure access) through which corporate documentation and data can be securely shared.

The successful applicant will work closely with the various internal teams (company secretarial / Legal / Compliance / Finance) to collate the relevant information for all Trafigura group companies worldwide and liaising on a daily basis with other group employees and external parties worldwide.

Key responsibilities

• Ownership of the administration and management of all inbound KYC enquiries
• Responding to KYC requests from internal and external requestors by ensuring the accuracy and collating signatures accordingly
• Maintenance and updating secure online documentation database
• Maintaining accurate and proper records and overseeing document and record management and other administrative processes
• Liaising with and supporting internal group functions (including Global Banking and treasury) as well as external suppliers and counterparties

Regulations are in constant evolution, banks and commercial counterparties, globally, have to adjust periodically their documents accordingly. In particular banks must have at any time and throughout the business relationship updated information on the accounts holder in order to comply with the applicable laws, rules and regulations and in particular, but not only, the ones related to prevention of money laundering.

This is a tedious and time-consuming process, requiring ‘think out of the box’ attitude. The Team has to communicate any changes via Trafigura secured database (e.g. directorship/shareholding/constitutional documents/company sale, etc.)

Required qualifications

• Minimum 3 years of experience in similar role in a KYC or compliance function, gained ideally with a financial institution, bank or other large multinational company or organization

• Familiarity with the principles and background of global anti- money-laundering regulations and KYC compliance, as well as standard requirements and the importance of compliance in the global regulatory environment

Attributes for success

• Demonstrable ability to work in a fast-paced commercial environment, ideally in a global environment with colleagues based worldwide.
• Being respectful for confidential information
• Ability to deal with timing pressure
• Ability to work independently and to self-manage a busy workload of changing priorities.
• A practical, ‘Can do’ attitude and ability to produce quick solutions is essential.
• Fluent English, both written and spoken, is required; other European languages are desirable but not essential
• Familiarity with online applications and databases is desirable but not essential
• Familiarity with standard MS Office computer software and using online resources is essential
• Excellent oral and written communication skills are essential
• Energetic, dynamic and enthusiastic personality

Department overview

The incumbent will be part of the Corporate Due Diligence & GBO department. The team is responsible maintain Banking Relationship worldwide by coordinating the group’s bank account opening/closing and maintenance processes and taking care of incoming KYC requests from various Counterparties / Banks for various group companies across the globe.

Key Relationships

• Global Banking Ops & Customer Due Diligence team
• Legal
• Compliance
• Treasury
• Company Secretary
• HSEC