Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Senior Administrator - Corporate Actions (Income)

Cape Town, Apex House

To manage and process income distributions, ETF dividends, and various other Corporate Actions across client portfolios. Ensure accurate entitlement calculations, timely processing, reconciliation of positions and cash movements and effective communication with all parties involved.

Job specification

Distribution processing:

• Process interest payments, income distributions and capital gains distributions
• Validate event details received from custodians, issuers and market vendors
• Calculate and reconcile client entitlements
• Monitor market deadlines and payment dates
• Investigate and resolve distribution breaks and exceptions

Reconciliation and control

• Perform daily reconciliation of cash movements and income receivables
• Identify and resolve unmatched items within agreed service levels
• Escalate material breaks and operational risk
• Client and stakeholder communication
• Respond to client queries
• Provide status updates on outstanding queries and exceptions

Risk and Compliance

• Ensure compliance with market regulations and internal procedures
• Maintain audit trails and supporting documentation
• Implement ad adhere to operational controls and risk management standards
• Participate in operational risk reviews and root-cause analysis

Reporting

• Produce monthly distribution reports
• Monitor aging of outstanding exceptions
• Provide management information on event volumes, risk indicators, and service delivery metrics

Swap Income Control Process

The following process has been designed to ensure that all Swap Interest due from or to the Counterparty is received and paid timeously.

• Receipt and review of cashflow report
• Preconfirmation of payments
• Discrepancies and calculations
• Reconciling payments on settlement date
• Checklist and signoffs

Skills Required:

• A bachelor’s degree in finance, Accounting, Economics, Investments or related field;
• A minimum of 3 years’ experience in Portfolio administration, Corporate Actions, Asset Servicing, and Fund services;
• Preference will be given to applicants who have Asset Management experience, an understanding of Corporate Actions, an understanding of Financial Markets, and a proven record of accurate data capturing

Attention to detail

• Ability to identify discrepancies in cash distributions and share allocations
• Ensure high levels of accuracy in processing and reconciliation
• Maintain strong control over operational risk

Analytical thinking

• Ability to investigate breaks, exceptions, and entitlement variances
• Apply logical problem-solving techniques to identify root causes
• Make sound decisions based on available information and data

Communication Skills

• Clearly communicate with fund managers, clients and internal teams
• Explain Distribution and Reinvestment process in a concise and understandable manner
• Produce accurate and professional written correspondence and reporting

Time Management and Prioritization

• Effectively manage multiple events with competing deadlines
• Prioritize high-risk and time-sensitive activities
• Maintain service levels during periods of high event volumes

Reporting structure

The Senior Administrator - Corporate Actions (Income) will report to the Manager – Corporate Action based in Cape Town.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.