Job Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Senior Administrator
Johannesburg

This is an exciting opportunity for someone to expand their knowledge and skills within CDD. You will be responsible for supporting the team and the wider business with CDD requirements for the onboarding of new clients and investors.

Job specification

• Administrative Responsibilities
• Assist the Senior manager to draft CDD processes and guidance's to assist the CDD team and business teams with CDD related matters.
• Assist with the management of the CDD team in the Johannesburg and Jersey offices by ensuring that they comply with all internal policies and processes.
• Allocate work to the CDD team members and ensure that the work is distributed evenly.
• Ensure that the work is allocated appropriately so that deadlines can be met. Any delays must be communicated to the business teams.
• Collaborate with the business teams to ensure that onboarding and CDD is completed correctly and within the deadlines.
• Demonstrate an understanding of the CDD/AML procedures and ensure that high risk matters receive appropriate level of attention escalation and sign off.
• Participate in meetings with the business teams regarding CDD related matters in the absence of the Senior manager
• Guide and coach junior team members.
• Identify areas where processes can be improved and suggest these to senior management before implementing.
• Effectively communicate changes to CDD processes to the business teams by sending regular CDD guidance emails to the business teams.
• Assist the Senior Manager with updating the CDD manual annually or when there are legislative changes that may affect the CDD processes.
• Ensure that all day-to-day matters required to be completed are performed in a timely and satisfactory manner, including monitoring tasks and monitoring the email inbox for the Team and allocating the work accordingly.
• Present training to the business teams.
• Communicating with internal teams to ensure CDD collection is undertaken promptly.
  following up as necessary to manage outstanding CDD.
• Build and maintain collaborative relationships with the business teams.
• QC and verify all Console records (Jersey only)
• Manage the wet-ink process (Jersey only)

Other Responsibilities

• Submit monthly KPI trackers by 7th of each month to the management team in SA (SA only).
• Keep abreast of the changes in legislation/regulations and ensure that when internal policies and processes are updated that the changes are implemented immediately.
• Participate in planned activities that are appropriate for your own development.
• Assist with other duties to support the Senior Members of the Apex Compliance Function from time to time.
• Be willing to undertake or assist in any project work that is identified and be willing to get involved with Apex Group initiatives in relation to regulatory issues, liaising with Senior Members of the team as and when required.
• Be able to assist other team members where required.

Skills Required:

• It is preferable that you have an understanding of Jersey’s financial regulations and AML/CFT Framework and have at least 3-5 years’ experience with performing Compliance / AML/CFT roles within a regulated financial services business though training will be undertaken for those individuals who do not have experience and have not worked in Compliance / AML/CFT roles.
• Will either hold or be willing to work towards a relevant compliance qualification (as determined by Apex).

Skills

Followings skills would be desirable for this role:

• knowledge of the Financial Services (Jersey) Law 1998, any orders issued under the Law.
• knowledge of the Code of Practice for Trust Company Business.
• knowledge of the Code of Practice for Fund Services Business.
• knowledge of the Jersey Anti-Money Laundering legislation and any orders issued under those laws.
• knowledge of the Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism.
• awareness of personal obligations and those of the relevant persons under the laws mentioned above as well as the Terrorism Law, the Directions Law, Terrorist Sanctions Measures.
• excellent communication skills.
• be well organized.
• have the flexibility and adaptability to undertake a variety of tasks at short notice if required.
• self-motivated and capable of prioritizing workloads as required.
• be proactive in your approach; and.
• have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel as well as having the capability to quickly assimilate working with Apex’s key databases some of which are bespoke.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Competitive remuneration commensurate with skills and experience.
• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

Disclaimer Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.