Job Description

Salary Range: $43,084 - $56,547

This is a non-exempt position. Pay rates are based on education, skill, experience level and internal equity.

Follow Your Calling, Find Your Career

The success of Mecklenburg County rests on strong, competent talent at all levels of the organization. The County Manager’s Office is responsible for executing the policy decisions of the Board of County Commissioners and leading the County organization by overseeing the administration of County departments. If you enjoy working with the public and are looking for a career where your work is important to the community, come be a part of Mecklenburg County Government and help us provide a community of pride and choice for people to live, learn, work, and recreate.

The Assistant Clerk performs high‑level administrative,
operational, and logistical support to the Clerk or, in the absence of the
Clerk, supports the Deputy Clerk to the Board of County Commissioners. This
role serves as a key partner in ensuring efficient board operations.

ESSENTIAL FUNCTIONS

•Prepare and maintain summary minutes of all Board of County Commissioners meetings in accordance with statutory requirements.
•Transform notes into a formal, clear, and accurate written record for review and approval.
•Review video and audio notes from meetings to prepare final minutes.
•Provide administrative support to internal departmental staff
•Respond to inquiries and resolves administrative issues that may arise
•Record, compile, transcribe, and distribute minutes of meetings
•Prepare written correspondence such as memos, emails, presentations, forms, and other documents
•Coordinate meetings, interviews and assist with program preparation
•Prepare, develop or maintain reports, manuals, or interview documents
•Conducts moderately complex research.
•Perform confidential data entry, create, organize and maintain files
•Maintain supply levels and ordering stock
•Use computers for various operations such as database management
•Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
•Provide back-up clerical support within division

MINIMUM QUALIFICATIONS
Experience: Minimum of four years of administrative experience
Education: High School Diploma or equivalent
Combination of relevant education and relevant experience accepted: Yes

This position may require an assessment as part of the interview process.

Licenses and Certifications
May require a valid North Carolina or South Carolina Driver's License
Notary or able to obtain within one (1) year of hire

Preferred Qualifications
•Experience supporting elected officials or senior government leadership.
•Demonstrated planning and organizational skills, ability to coordinate projects from start to finish.
•Demonstrated ability to work independently, take initiative, and manage changing priorities.
•Intermediate to advanced proficiency in Microsoft Office Suite and Adobe Acrobat.
•Prior experience with Granicus software, including the Legistar application.
•Knowledge of North Carolina Open Meetings and Public Records laws.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of
•Administrative and clerical procedures and systems using various computer systems, managing files and records.
•Strong written communication skills suitable for official public
records.

Skills
•Providing excellent customer service to internal and external stakeholders
•Advanced coordination and organization
•Judgement and decision making
•Time management

Abilities
•Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
•Building Trust: Interacting with others in a way that gives them confidence in one’s intentions and those of the organization
•Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
•Customer Focus: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty
•Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive.
•Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently
•Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization

Computer Skills
•Proficient in various computer applications, including Microsoft Office Suite
•Data entry
•Intermediate use in various computer applications.

REASONABLE ACCOMMODATIONS STATEMENT
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

DISCLAIMER STATEMENT
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.